Office Manager - Float Team

Start here at Hartford HealthCare and work where every moment matters!


Love variety and new environments? Our Float Team travels across the region to provide essential coverage in Primary and Specialty Care settings. Each day brings fresh experiences, new colleagues, and the opportunity to grow your skills while supporting high-quality patient care. As part of a flexible, high-impact team, you'll gain diverse experience, adapt to different clinical environments, and play a key role in maintaining exceptional care wherever you're needed most.


At Hartford HealthCare Medical Group we not only take great care of our patients, we take great care of our Medical Assistants too! Our benefit options are designed so you can care for yourself and your family, just as you care for others when you are here.

• Supportive environment to promote professional and interpersonal development and growth with our MA career ladder program
  
  

• Tuition Reimbursement up to $5,250.00 after six months of employment and up to 40% tuition discounts with partnering institutions for colleagues AND dependents
  
  

• Medical, dental and vision coverage options
  
  

• Generous PTO to promote work/life balance
  
  

• Employee assistance and wellness programs include a strong focus on promoting mental health
  
  

• Discounts on services, products and optional coverages - movie tickets, pet insurance, travel and more!
  
  

JOB SUMMARY
The role is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Provides day-to-day operational, technical and problem-solving leadership on administrative matters including, but not limited to: patient flow, office operations, customer service, health insurance, billing/coding requirements, and EMR functionality and utilization. Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance.

• Supervises the administrative and clinical team members.
• Coordinates coverage assignments to support incoming requests.
• Serves as primary resource to team members for standard work concerns, EOC and PSC Pillar updates and EMR functionality and utilization.
• Ensures all staff members communicate and interact with patients in a courteous, respectful, and businesslike manner by performing leadership rounding.
• Holds staff accountable for customer service standards; intercedes and takes appropriate action when incidents occur.
• Ensures team members comply with HIPAA requirements.
• Maintains and adjusts staff schedules to compliment practice coverage.
• Communicates with staff regarding new policies and procedures, changes in billing and insurance policies, and any other issues related to the operation of the medical group practices.
• Processes time worked/attendance into Kronos timekeeping system for team members and coordinates vacation and personal time off to ensure minimum disruption of team coverage to medical group practices.
• Responsible for ensuring adherence to organizational policies, procedures and regulatory standards.
• Participates in interviewing candidates and makes hiring recommendations in collaboration with the Practice Administrator.
• Insures that all staff members communicate and interact with patients in a courteous, respectful, and businesslike manner.
• Performs skill matrix review bi-annually and makes appropriate training recommendations and arrangements.
• Coordinates necessary training across the Medical Group at the time of onboarding and as identified.
• Conducts new hire welcome call
• Assists with employee performance appraisals, disciplinary issues, and participates in counseling sessions/disciplinary actions, and involves Practice Administrator as necessary.
• Facilitates monthly team calls.

Travel is required within the state of Connecticut.

Qualifications:

Qualifications

• 3 years of experience in a medical/surgical practice required.
  
  

• Strong communications skills and experience in a leading role required
  
  

• High School Diploma or equivalent preferred.
  
  

• Bachelor's Degree and/or appropriate certification preferred.
  
  

• Epic experience preferred.
  
  

• Previous management/supervisory or leadership experience preferred.
  
  

• Ability to improve quality and productivity by identifying improvement opportunities
  
  

• Knowledge and behaviors required to meet age specific patient needs (e.g. Pediatrics, Adolescents, and Geriatrics) preferred
  
  

We take great care of careers.


With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.