Billing Specialist

About this position Join a Team of Difference Makers Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference‑makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm. Quintairos, Prieto, Wood & Boyer, P.A., a multi‑office national firm, has an immediate opening for a Billing Specialist to join our Miami Administrative Office. This is a full‑time position with a competitive salary and benefits package offered. JOB SUMMARY: This position handles the billing activities for clients from initial matter intake through final bill production. This is a hands‑on position that involves working collaboratively with clients and employees of a multi‑office firm. PRIMARY DUTIES AND RESPONSIBILITIES: Prepare and submit monthly invoices to clients in a timely and accurate manner. Ensure all client guidelines, internal protocols, and the firm’s guidelines are followed during the submission process. Ensure corrective action is in place for future submissions. Act as liaison between billing attorney/clients’ staff, third party vendors assigned to electronic billing. Populate, maintain, and update data for assigned clients in the firm’s accounting database. Coordinate resubmission of invoices with any errors, and if necessary, contact third‑party vendors for assistance in resolving issues. Submit the timekeeper setup and matter setup on the e‑bill website. Review clients’ guidelines and other written communication to remain compliant with the various requirements. Reviews billing memos, time, and expenses for narrative corrections, transfers needed, and miscellaneous maintenance, as well as finalizing the invoices. Responsible for the coordination and resolution of billing issues for designated clients. Monitors billing progress, including status reporting, work‑in‑progress, client, matter, and timekeeper set‑ups, and other key process aspects. Responsible for entry and modification of time and expense records, report generation, including pre‑bills and final bills. Ensures all billing issues, including deductions, accounts receivable, and client concerns, are monitored and resolved in a timely manner and provides submission and problem‑solving assistance where needed. Performs other duties as assigned. REQUIREMENTS: 3+ years’ experience working in a law firm Billing Dept., high volume/ large transaction work environment. Must be experienced with law firm billing processes, specifically electronic billings. Proficiency in accounting software and Microsoft Office applications such as Excel, Word, and Outlook. Requires critical thinking skills, excellent communication and organizational skills, decisive judgment, and the ability to work with minimal supervision. High School Diploma or its equivalent. Physical Demands This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching, and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk, and hear. Working Conditions This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time. Our firm offers competitive salaries and a comprehensive benefits package for full‑time hourly employees, including medical, dental & vision insurance, employer‑paid life insurance, employer‑paid short‑term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full‑time may vary. The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast‑paced and challenging environment. #J-18808-Ljbffr