Office Services Assistant

Office Services Assistant

We're looking for a reliable, energetic Office Service Assistant to join our team! If you enjoy hands-on work, take pride in keeping spaces clean and functional, and thrive in a service-oriented environment, this role is for you.

As a key member of our facilities team, you will support daily office operations, provide exceptional customer service to employees and clients, and help maintain a safe, clean, and efficient workplace.

What You'll Do

Facilities & Office Support

• Maintain cleanliness and organization in offices, kitchens, pantries, restrooms, and conference rooms
• Set up conference rooms and support company events
• Restock kitchen supplies, pantry items, and copy/printer areas
• Assist with office moves, basic furniture handling, and equipment inventory
• Perform simple repairs; report more complex issues to the Facilities Manager

Mailroom & Package Handling

• Receive, scan, sort, log, and distribute incoming mail and packages
• Prepare and process outgoing mail
• Deliver packages throughout the office and maintain accurate tracking records
• Operate postage and mail-handling equipment

Copy/Print & Reprographics

• Process print and reprographics requests.
• Check and submit service requests for all printers.
• Handle Print Requests/Fleet Management.

Pantry Maintenance & Hospitality

• Conduct scheduled pantry sweeps.
• Restock pantry supplies.
• Monitor and order pantry supplies.
• Setting up conference rooms, cleaning and vacuuming offices, burnishing floors, and assisting with cleaning the cafeteria after breakfast and lunch services.

Front Desk & Business Center Assistance

• Answer phones and support clients at the front desk when needed
• Assist with copy/print tasks and conference room setup
• Serve as backup to reception staff

What You Bring

• 1+ year experience in facilities, office services, mailroom, retail, hospitality, or a similar role
• Strong communication skills and a customer-first mindset
• Ability to work both independently and as part of a team
• Tech comfort: handheld scanners, email, Word/Adobe, messaging tools (Teams/Slack/Google)
• Professional, positive, and reliable attitude
• Willingness to learn new equipment and maintenance skills (burnishers, auto scrubbers, etc.)

Physical Requirements

• Ability to stand for long periods
• Ability to lift 40–50 lbs regularly and push/pull carts up to 60 lbs
• Capability to bend, kneel, walk, and perform hands-on tasks
• Manual dexterity for office equipment (phones, copiers, binding tools, etc.)

Additional Details

• Training provided for all responsibilities
• Duties may change based on business needs