Accounting Administrative Assistant

Connect With Us Job Summary PBS Fort Wayne, the flagship Public Television Station in Northeast Indiana, is seeking a proactive and detail-oriented Accounting Administrative Assistant to join our dynamic team. In this vital role, you will support the accounting functions by managing financial records, processing transactions, and ensuring accuracy in all financial documentation. Your organizational skills and technical proficiency will help streamline office operations and contribute to the overall efficiency of our finance functions. This paid part-time position offers an excellent opportunity to develop your accounting expertise within a supportive environment. Duties Accounts Payable/Receivable: Process vendor invoices, track customer receipts, and manage billing paperwork. General Ledger & Reconciliations: Maintain general ledger accounts, prepare daily cash deposits, and perform monthly account audits. Financial Reporting: Assist with month-end and year-end closing, budget entries, and variance analysis. Compliance: Ensure accurate financial records and maintain adherence to company policies and basic accounting standards. Assist with data entry and maintenance of financial records using accounting software such as Microsoft Excel Manage multi-line phone systems to handle inquiries from clients, vendors, and internal teams professionally Support office management tasks including filing, document proofreading, and organizing spreadsheets for reporting purposes Provide exceptional customer service through occasional front desk responsibilities and client communication Maintain organized filing systems for financial documents and correspondence Utilize Microsoft Office tools, especially Word and Excel, to prepare reports, spreadsheets, and correspondence efficiently Qualifications Education: Associate or bachelor's degree in accounting, finance, or a related field. Experience: 1 to 3 years of general accounting or bookkeeping experience. Software Proficiency: Strong skills in Microsoft Excel and standard accounting software or ERP systems. Knowledge of Sage 50 is a plus Core Competencies: Basic knowledge of Generally Accepted Accounting Principles (GAAP), strong attention to detail, and good organizational skills. Proven experience with office management, clerical tasks, or administrative support in a professional setting Demonstrated attention to detail in data entry, proofreading, and document management Strong phone etiquette and customer service skills for front desk and client interactions Prior office experience including calendar management, filing, and time management skills are desirable Why work at PBS Fort Wayne? At PBS Fort Wayne, you'll join a mission-driven team dedicated to serving and inspiring our community through public media. We value our employees and offer a supportive, inclusive workplace where your contributions make a real impact. Compensation This is a part-time hourly position with a compensation range of $20.00-$25.00 per hour and an expected 20-24 hours per week. This is an in-office position, located at 2501 E Coliseum Blvd, Fort Wayne, IN 46805. Operating hours are 8:30am - 5:00pm M-F. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to sit for several hours and be able to lift up to 40lbs. Travel Requirement None. Other Duties and Information The FLSA classification for this position is Non-Exempt. A clean drug screen and background check is required. A valid driver's license is required. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. PBS Fort Wayne is committed to fair and equitable hiring practices. We carefully evaluate each applicant’s qualifications, background, experience, and employment history when filling job openings. As an Equal Opportunity Employer, PBS Fort Wayne considers all qualified candidates without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local laws. Working for PBS Fort Wayne is about joining a culture of openness, collaboration, trust, and the invitation and expectation to have a voice. We strive to continually lead with our values and beliefs that enable everyone at PBS Fort Wayne to develop their potential, bring their full self to the workplace, and engage in a workplace of collaboration and respect. #J-18808-Ljbffr