Payroll Clerk

Job Vacancy #26-07

MISSION

Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.

STRATEGIC FUNCTION

Works cooperatively with Fiscal Officer Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.

OPERATING PRINCIPLES

• Lifelong Learning : Seeks innovative opportunities to expand knowledge skills and experiences.
• Effective Communication : Provides well thought-out concise and timely oral and written information.
• Teamwork: Considers group effort more important than individual effort.
• High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
• Flexibility: Accepts other viewpoints shifts strategies if necessary and adjusts to changing work priorities.
• Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
• Initiative: Is proactive rather than reactive.
• Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.

DUTIES/RESPONSIBILITIES

May include the following:

1. Prepares bi-weekly payroll for all Community Action employees.
2. Prepares billing for each program account for bi-weekly payroll taxes and insurance.
3. Prepares checks for insurance and other payable payments.
4. Prepares schedules tables and spreadsheets as needed.
5. Balances cash journal and general ledger at end of each pay period and prepares trial balance at end of each month.
6. Reconciles insurance billing for HMO PPO COBRA Dental and Life Insurance.
7. Reconciles accounts payable monthly in a timely manner.
8. Reconciles interfund receivable monthly in a timely manner.
9. Reconciles bank statements monthly in a timely manner.
10. Prepares all deposits to be sent to bank.
11. Travels to bank post office etc. for agency related business as needed.
12. Cooperates and works as a team in the workplace by assisting others as time allows.
13. Adheres to all Community Action policies and procedures.

General Indicators:

• Submits time sheets accurately and on time to supervisor.
• Submits mileage accurately and on time to supervisor.
• Attends all staff and other meetings as assigned.
• Manages time effectively.
• Be a positive role model.
• Maintains confidentiality: records client services and staff.
• Adheres to agencys best practices related to time and leave.
• Dress is appropriate to work environment.
• Maintains professionalism.
• Maintains a safe orderly and clean environment.
• Willing to work at alternative locations.
• All other duties as assigned.

REQUIREMENT/QUALIFICATIONS

Preferred:

• Payroll experience within the past two years
• Experience using Paycor Payroll system
• Ability to speak English and Spanish

Required:

• High School Diploma or GED
• Two years payroll processing experience
• Knowledge of payroll procedures IRS reporting spreadsheets and word processing
• Knowledge of the principles of office management
• Experience with General Leger bookkeeping

Other Requirements:

• At least 21 years old
• Daily access to a vehicle
• Vehicle liability insurance
• Valid Texas Drivers License
• Criminal Background Check required before hire