Operations Assistant-Entry Level

Job Description

Job Description

Why You Want to Work Here

Join a growing residential and commercial landscaping company with a close-knit and supportive team. This role offers the opportunity to work closely with multiple areas of the business while gaining valuable administrative experience. You’ll have variety in your day, work alongside a collaborative team, and play an important role in keeping the office and daily operations running smoothly. There is also potential for the position to extend beyond the initial assignment and develop into a longer-term opportunity.

About The Role

We are seeking a dependable and organized Part-Time Office Assistant to support a growing residential and commercial landscaping company in Great Falls, VA. This is a great opportunity for someone with previous office or administrative experience who enjoys variety, working with a small team, and helping keep day-to-day operations organized. The position will initially provide additional coverage while a member of the accounting team is on leave and is expected to continue through at least November, with the possibility of extending through the end of the year or developing into a longer-term opportunity.

Responsibilities

• Answer incoming phone calls and provide friendly, professional assistance
• Monitor incoming emails and route messages to the appropriate team members
• Pick up and distribute mail and handle basic correspondence
• Prepare copies of checks and assist with bank deposits
• Provide general administrative and clerical support to the Owner, Sales, Production, and Accounting teams
• Assist with calendars, documents, recordkeeping, and follow-up on outstanding items
• Create and edit basic Word or Google documents and save or convert documents to PDF
• Help maintain an organized and efficient office
• Assist with additional administrative projects and day-to-day needs as assigned

Qualifications

• Previous administrative, office support, receptionist, or similar experience
• Strong organizational skills and attention to detail
• Professional and personable phone and email communication skills
• Comfortable working independently and managing multiple responsibilities
• Basic proficiency with Microsoft Office and/or Google Workspace
• Comfortable working with email, calendars, Word documents, PDFs, and general office technology
• Ability and willingness to learn new software and office procedures
• QuickBooks Online experience is a plus, but not required
• Bilingual English/Spanish skills are a plus, but not required

Full time, Onsite

$20/hr-22/hr