Human Resources Specialist

Human Resources SpecialistThe Judicial Branch Human Resources Employment Services Department is looking for a Human Resources Specialist to join our team! We are looking for a highly motivated problem solver who is ready and able to use their outstanding people skills to develop lasting relationships with our internal teams, hiring managers, and employees alike! Our ideal candidate is someone who can learn and retain our many policies and processes while delivering results in a fast-paced, rapidly changing, high-volume environment. The Human Resources Specialist is an excellent opportunity for those who can work independently, think on their feet, and intuitively know where to find answers.The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair, and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative, and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.Position QualificationsWe recognize your time is valuable, so please apply if you meet the following required qualifications :Associates degreeOne (1) year of specialized experience in human resources or administrative support within a large, complex organization that includes onboarding, HR systems and workflows, and streamlining administrative HR functionsORCombined education and experience qualifications: Three (3) years of specialized experience in human resources or administrative support within a large, complex organization that includes onboarding, HR systems and workflows, and streamlining administrative HR functions may be considered in substitution for the minimum qualifications.Our Preferred Candidate has:Experience working in the Judicial BranchKnowledge, skills, and abilities:Knowledge of:The principles and processes for providing effective customer service to internal and external customersThe basic principles and processes administered by Human ResourcesSkill in:Typing and performing data entry with speed and accuracyCommunicating effectively both verbally and in writing as appropriate for the needs of the audience in a way that conveys information efficientlyPrioritizing assignments, multitasking, and managing one's time effectively while dealing with numerous interruptionsDeveloping and maintaining positive and productive working relationships with coworkers, employees, and managersUtilizing Microsoft Office suite and other database systems to complete required paperwork, reports, email correspondence, utilize the internet, and perform other related administrative tasksAbility to:Function effectively in a high-volume, fast-paced environmentListen effectively, which includes assessing others' understanding of communications and modifying communication styles to fit the audience or situationWork as a member of a team with moderate supervisionCritically think about and analyze problems to reach logical conclusions and execute effective solutionsAdjust to changing circumstances, remaining flexible when scheduling conflict occurs, taking on other roles when short-staffed, and adapting or changing priorities as the situation requiresLearn, interpret, apply, and explain a vast number of complex organizational policies and proceduresMaintain the confidentiality of information and dataEssential Job Tasks(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)Responsible for a high-volume caseload of a variety of employment processing actions in a complex organizational environmentContacts new hires, coordinates their paperwork for onboarding and conducts their onboarding appointment ensuring a welcoming and professional onboarding experienceTracks completion of onboarding tasks by new hires, managers, and internal stakeholdersMaintains and updates onboarding checklists and workflowsAnswers frequently asked questions from employees relative to such things as standard policies, benefits, and retirement and refers more complex questions to appropriate senior-level HR staff or departmentsPerforms employment eligibility (E-Verify) verifications on newly hired employeesPrepares and processes paperwork, including Personnel Action Forms, on all personnel actions related to hiring, promotions, transfers, salary adjustments, retirements, and terminationsUpdates the internal HRIS database daily with personnel changesMaintains hard-copy personnel files and ensures compliance with records retention and release of information guidelinesPrepares routine, sensitive correspondence and documents related to areas of responsibilityIdentifies opportunities to enhance onboarding efficiency and experience.Provides customer service and responds to questions via email, telephone, and in-person from employees, managers, and external customers regarding employment procedures and opportunities, health and non-health benefits, compensation, and other human resources-related servicesWorking conditions:Job duties are performed mostly in an office setting that consists of high-volume and a fast-paced environment. Incumbents may be eligible for a hybrid work schedule allowing for a combination of telework and onsite work with appropriate approvals. While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.Additional InformationJudicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit or Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.