Data Clerk - Elementary (26-27)

Job Title

Pay Grade: 735 (Min $16.85 per hr) Work Days: 203

PRIMARY PURPOSE: Maintain current and accurate data related to student registration, enrollment, attendance, scheduling, grades/report cards, withdrawals, transfers and coding. Perform data entry to support campus processes and Public Education Information Management System (PEIMS).

QUALIFICATIONS:

• Education/Certification: High school diploma or equivalent (required)
• Experience: Minimum of one year of data entry experience in a public education environment (preferred)
• Special Knowledge/Skills: Strong computer skills are essential Strong organizational skills with attention to detail Ability to meet established deadlines Ability to maintain accurate and auditable records Ability to provide strong customer service to all stakeholders

MAJOR RESPONSIBILITIES AND DUTIES:

• Create and maintain physical and computerized enrollment and withdrawal records and student residency information that are contained within the student cumulative folder.
• Create and maintain physical and computerized records such as report card grades, eligibility, attendance, class rosters, grade books, and schedule changes if applicable for existing, new and transfer students.
• Prepare and print reports including demographic, attendance, grades, scheduling and transcript information.
• Assist with the campus master schedule.
• Ensure accurate maintenance of PEIMS data in the student information system
• Review data discrepancy errors and communicate with appropriate campus staff to facilitate corrections and ensure data accuracy
• Perform regular self-audits on PEIMS data for all student related state reportable data
• Provide requested records, special program participation information, and the necessary documentation to other school districts following designated guidelines.
• Maintain designated student information within the student information system
• Maintain records following district records retention policy
• Ensure strict adherence to all laws and regulations outlined in Student Attendance Accounting Handbook
• Effectively communicate the district's policy on absences and tardiness to students and parents.
• Perform other duties as assigned.

Equipment Used: Computer, scanner, printer, copier, fax, and telephone

WORKING CONDITIONS:

Mental Demands: Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions; punctuality and ability to meet deadlines

Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds