Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations for a construction-related business in Monroe, Washington. This contract opportunity with long-term potential is ideal for someone who enjoys keeping an office organized, coordinating communication, and assisting with a mix of clerical, customer-facing, and HR-related tasks. The role offers a steady part-time 3 days a week schedule and the chance to grow into a long-term position while contributing to a collaborative, team-oriented workplace.

Responsibilities:

• Coordinate incoming service requests, arrange customer appointments, and keep scheduling information accurate within company systems.

• Serve as a communication link between office staff, field personnel, and customers by sharing updates and important information promptly.

• Organize physical and digital records to ensure documents are easy to access, current, and properly maintained.

• Scan, upload, and archive paperwork to support document digitization and improve recordkeeping efficiency.

• Provide administrative support for accounting tasks by helping process billing paperwork, incoming payments, bank-related documents, and related office records.

• Handle general front office duties, including answering inbound calls, supporting clerical needs, and helping maintain smooth day-to-day operations.

• Contribute to administration by assisting with employee documentation, routine personnel processes, and other office support responsibilities.

• Prior experience in an office support, administrative, or office assistant position.

• Strong verbal and written communication skills with the ability to interact professionally with customers and team members.

• High level of accuracy and organization when managing files, schedules, and routine administrative work.

• Ability to manage multiple requests, shift priorities quickly, and stay responsive in a busy office setting.

• Practical experience with clerical tasks such as filing, scheduling, document scanning, and answering phones.

• Familiarity with basic billing, accounting support, or payment processing is preferred.

• Comfortable using Microsoft Office and learning platforms such as scheduling software.

• Dependable, self-directed, and able to work effectively with minimal supervision.