Executive Administrative Assistant

Executive Assistant

NextDecade is committed to providing the world access to reliable, lower-carbon energy. We are focused on delivering secure and cost-effective energy through the safe and efficient development and operation of natural gas liquefaction capacity at Rio Grande LNG. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development, sufficient space at the site for up to 10 liquefaction trains, and a potential carbon capture and storage project. NextDecade's common stock is listed on the Nasdaq Stock Market under the symbol "NEXT." NextDecade is headquartered in Houston, Texas.

Key Responsibilities:

Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel.

Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities.

Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion.

Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail.

Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems.

Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives.

Process expense reports and monitor spending in compliance with company policies using tools such as Concur.

Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function.

Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness.

Assist in coordinating key events, leadership meetings, and operational reviews.

Minimum Requirements:

1–3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued.

Skills & Competencies:

• Exceptional organizational, prioritization, and time-management skills in a fast-paced environment.
• Strong verbal and written communication with the ability to interact confidently across all levels.
• Proven ability to manage high-pressure situations with professionalism and composure.
• Highly adaptable with a willingness to embrace constant change and shifting priorities.
• Demonstrated initiative, accountability, and a leadership-oriented mindset.
• Strong attention to detail and problem-solving capabilities.
• High level of discretion and integrity when managing confidential matters.
• Proficiency in Microsoft Office Suite and expense management systems such as Concur.

Education:

• Bachelor's degree or equivalent relevant experience.

Key Traits for Success:

• Self-starter with a strong sense of ownership.
• Team-oriented with a collaborative mindset.
• Agile and resilient in a dynamic LNG operations environment.
• Able to think ahead, anticipate needs, and execute quickly.
• Comfortable operating at a high level of urgency and complexity.

Preferred Requirements:

• In depth knowledge and experience with SAP.
• Experience in the oil and gas, petrochemical, or similar process industry.
• Bilingual in Spanish and English.

Job Site Work Environment

Must be able to wear all necessary PPE equipment to perform job functions.

Operates in a complex construction environment.

Exposure to indoor and outdoor weather conditions.

Exposure to moving mechanical parts and electrical circuits.

Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction.

Routinely uses standard office and field communications equipment such as computers, phones, photocopiers w/scanner and fax, and radios.

Ability to drive to other Company work locations as required.

Ability to move throughout all areas of the facility, including being physically capable of traveling to a designed muster point during emergency situations.

Stand and/or sit continuously and perform job functions for a full shift.

The incumbent is required to have fully mechanical motion and usage of all extremities.

Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance.

Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Must be able to clearly communicate with others via radio, phone, and verbal methods.

May be required to enter confined spaces.

May be required to work at elevated heights and access elevated structures without assistance.

If you require accommodations during the application or interview process, please contact Human Resources at View email address on click.appcast.io.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NextDecade values

Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.

Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.

Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.

Respect – We listen, and respect people, the environment, and the communities in which we live and work.

Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.

Diversity – We value diversity of experiences and thoughts. It takes people with different strengths and backgrounds to make our company succeed.

NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.