Executive Assistant

Administrative Assistant

We are seeking an Administrative Assistant to join our Zelis team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis' clients and internal stakeholders. This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously, along with event management. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

What you'll do

• Highly organized, multitasker must be able to work paperless
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership's behalf
• Possess expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheet's, for preparing reports and presentations
• Coordinate Video and Audio conference calls
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments
• Schedule meetings, maintain and update daily Outlook calendars.
• Confirm objectives for the meeting invites, participants, materials for all calendar needs
• Work to ensure appropriate and timely communication to meeting participants
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team
• Responsible for travel, itineraries, meeting arrangements & Workday expense reports
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
• Work discretely with confidential information
• Assist with onboarding new hires to the team
• Work closely with any operational department heads as it relates to departmental projects
• Responsible for the facilitation of client gifts and holiday gifts/cards

What you'll bring to Zelis

• Bachelor's degree or equivalent experience preferred
• 3-5+ years supporting Mid to Senior Level Executives
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Exceptional organizational skills and multitasker
• Must be sensitive to confidential information
• Ability to recognize and solve problems quickly
• Ability to anticipate needs while managing the day-to-day workflow
• Must be proactive, accountable and have excellent judgement
• Detail-oriented and able to work in a fast-paced environment
• Ability to quickly adapt to new technology and easily acquire new technical skills
• Must be able to work under pressure and meet deadlines
• Highly resourceful team player, with the ability to function independently with limited direction
• Must be able to work beyond traditional work hours
• Experience with Concur or similar travel management systems

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Location and Workplace Flexibility

Zelis is headquartered in the U.S., with multiple locations across the country and in Hyderabad, India. Check out our locations to learn more about our offices. All employee work locations are based on the needs of the position and are determined by the Leadership team. In-office work and activities vary based on work and team objectives in accordance with Company policies.

While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in-office presence is guided by team and business needs rather than a fixed weekly schedule.

Equal Employment Opportunity Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email View email address on click.appcast.io.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.