House Manager & Family Assistant

Title: House Manager & Family Assistant

Location : Brooklyn, New York 11249

Employment Type : Part-time (Around 20-25 hours/week, flexible schedule)

Start Date : February 1, 2025

Compensation : $32-35/hour, based on experience

Requirements: Maintain a smoke-free environment, complete background check

Proposed Schedule: Half Day Monday ~1-5, Tuesday and Friday 10-7, with additional flexibility for support as needed

About Our Family

Hey there! We're a busy family of four with two little girls (9 and 4) and a very handsome 20-pound micro-mini Bernedoodle puppy. Both of us are entrepreneurs, and our schedules can get hectic. One of us works primarily from home, while the other works from an office, with some flexibility. As a family, we value staying calm, organized and being able to manage both our personal and professional lives efficiently.

We have an au pair who focuses on the kids' care, but we need someone to assist with everything else — from household management and meal prep to helping us stay on top of daily chores and tasks. We also have a cleaning crew that helps with the big cleaning, but we need someone to handle the day-to-day upkeep, including keeping the kitchen and kids' spaces tidy and proactively organized.

We love having a warm, welcoming home, and we're excited to find someone who can fit into our busy, active lifestyle.

Who You Are/What We're Looking For

We are looking for someone who is highly organized, dependable, and able to juggle various tasks while maintaining a calm and friendly attitude with a sense of style. Our ideal candidate is someone who can take A-to-Z ownership of household Project Management and make sure everything runs smoothly, from light meal prep to organizing spaces to managing errands. You'll need to be flexible and adaptable in this role, as no two days are the same.

You'll be working in a fast-paced environment with a busy family schedule, so we need someone who is proactive and can think ahead. Whether it's ensuring that the house is ready for guests, managing household supplies, upcoming birthdays or stepping in to help with the kids' needs, we want someone who can identify what needs to be done without needing constant direction.

A part of this role involves being hands-on with the kids —helping with the occasional school drop-offs and pick-ups (about once or twice a week on our au pairs days off), assisting the au pair with childcare duties, or organizing their toys and clothes. We're looking for someone who can step in when needed and be a team player in creating a smooth family rhythm.

We need someone who can work independently and be the glue that holds everything together. If you're someone who loves working in a busy, energetic family environment, is comfortable wearing many hats, and is always looking for ways to make life easier for the family, you'll be a great fit for our team!

What You'll Be Doing

Household Organization & Maintenance

• Create and Maintain household organization systems (kitchen closets, storage, pantry, toys)
• Keep things organized! Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning service at the top of the week
• Daily vacuum, tidy, straighten, pillow fluff, load/unload dishwasher, wipe surfaces, trash & recycling removal
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups (clothes, toys, etc)
• Support packing/unpacking for travel (often weekly) and/or seasonal transitions - your eye for style is appreciated
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Inventory & Errands

• Track and restock pantry, fridge, toiletries, and household supplies.
• Create and manage running household supply lists
• Coordinate and manage household orders (e.g., Amazon, Instacart, etc.)
• Package management: pick up from the front desk, unbox, manage returns as necessary
• Run errands: grocery shopping, returns, dry cleaning, gift shopping, etc.

Meal Support

• Plan meals with the family — making sure everyone's happy and healthy.
• Assist with grocery shopping and prep, and occasionally cook a meal (nothing too fancy, just healthy, easy dishes that picky kids can also enjoy).
• Able to follow a simple recipe when needed
• Keep the kitchen tidy after cooking and meal prep.

Pet Care

• Look after our Bernedoodle, including feeding, walking, and coordinating grooming when needed.
• Make sure pet supplies are always organized, stocked and ready.

Family Support & Child Assistance

• Lend a hand with school pick-ups/drop-offs and provide back-up care when the au pair is off (about 1.5 days/week)
• Help the au pair with kid-related tasks, like organizing clothes, cleaning after playtime, toys, or running errands.
• Assist with packing and preparation for after school activities, family trips, school events, or anything else that needs to be sorted out.

Laundry & Linens

• Keep laundry areas tidy and well-stocked with supplies
• After cleaners leave, check laundry space
• Put anything away thats hang dry
• Work with Au Pair on laundry organization, create system to support kid laundry
• Handle organization and dry cleaning as needed

Vehicle Management

• Ensure vehicles are fueled, cleaned, and organized
• Handle occasional repair scheduling and drop off and pickup 

Vendor & Property Oversight

• Manage, schedule and supervise the household service providers (cleaners, contractors, landscapers, etc.) and make sure everything runs smoothly.
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across property and outdoor spaces
• Oversee outdoor spaces and seasonal maintenance needs (hot tub, propane, etc.).
• Serve as primary contact for vendors or guests

Administrative & Personal Assistant Support

• Help manage and make the family's calendar visual — keeping track of appointments, travel, reminders and day-to-day tasks
• Complete, 0-10 management of any given project (things take time, we'll need you to kick things off, check in along the way, and make sure they're finished, reporting steps and handling along the way)
• Assist with travel planning, scheduling, and logistics
• Get the family ready for their travel, planning ahead
• Assist with coordination of in home events, appointments, and guest prep
• Bonus: if you have a knack for social media growth and supporting a small business, there could be some growth opportunities in the future.

How to Apply

If you think this sounds like a great fit, we'd love to hear from you! Please send over:

• A short note telling us why you think you'd be a great addition to our family.
• Your resume.
• At least 3 professional references.

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