11 Month Secretary - Special Education/ Pre-school -5th Grade - Monroe Elementary

11-Month Secretary - Special Education/Pre-school Through 5th Grade

Position Purpose: Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions:

• Works directly with the special education team, 504 coordinator, administrators, and families to organize and schedule special education team meetings, Planning and Placement meetings and 504s.
• Ensures compliance with state and federal mandates in regards to special education timelines and IEP development.
• Compiles data for the purpose of preparing reports or responding to requests. Enters data onto CSDE website.
• Collects and disseminates evaluation reports from special education team.
• Works to enroll neighborhood students into the preschool program.
• Assists families and agencies with initial screenings/child find obligations under IDEA.
• Composes documents (e.g., notices, correspondence, bulletins, reports) to support the school as needed.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Assists with the Registration of new preschool students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., Birth to Three, DCF, outside agencies) as needed to support special education students.

Additional Duties: Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment: Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements: Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities:

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, IEP Direct, Powerschool electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards: Works in standard office and school building environments. Ability to work outdoors during outdoor student activities.

Qualification Profile: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school. Associates degree with course work in business, math, word processing, office procedures and record keeping preferred. Bachelor's degree preferred. Shorthand or speed writing skills desirable. Successful experience with office management preferred. FLSA Status: Non-exempt