Litigation Legal Secretary

Job Description

Job Description

Join a Respected Litigation Team

Are you an experienced litigation legal secretary who takes pride in keeping cases organized, deadlines on track, and attorneys well supported?

Gray, Duffy, Eisenbaum & Lee, LLP (GDEL) is a well-established, mid-sized boutique law firm with offices in Woodland Hills and Redwood City. Our practice focuses on civil litigation, including insurance defense, personal injury, construction defect, business litigation, and employment law.

We are looking for a Litigation Legal Secretary to join our Woodland Hills office and provide high-level support to our Managing Partner and other attorneys. This is an excellent opportunity for a seasoned legal secretary who enjoys working in a professional, collaborative environment and wants to be an integral part of a litigation team.

At GDEL, we value integrity, teamwork, accountability, dependability, and camaraderie. We believe great legal work depends not only on talented attorneys, but also on experienced legal support professionals who understand how to keep matters moving forward.

The Opportunity

As a Litigation Legal Secretary, you will play an important role throughout the life of a case—from initial file organization and discovery through motion practice, depositions, hearings, and trial preparation.

You will work closely with attorneys and other members of the litigation team and will have the opportunity to use your knowledge and experience to make a meaningful contribution to the Firm's work.

What You'll Do

• Prepare, format, proofread, and finalize pleadings, motions, discovery, subpoenas, correspondence, and other legal documents.
• Prepare and coordinate electronic and paper court filings in accordance with applicable court rules and deadlines.
• Maintain and organize electronic and physical case files.
• Monitor and calendar court deadlines, appearances, depositions, meetings, and other important events.
• Coordinate attorney calendars and assist with scheduling.
• Prepare routine correspondence and documents under attorney direction.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other third parties.
• Assist attorneys with discovery and other litigation-related projects.
• Assist with deposition and trial preparation, including organizing exhibits, documents, and witness information.
• Track deadlines and follow up on outstanding items to help keep matters moving efficiently.
• Handle confidential and sensitive information with discretion.
• Perform other litigation support and administrative duties as needed.

What We're Looking For

We are looking for someone who is organized, dependable, detail-oriented, and comfortable working in a fast-paced litigation environment.

Preferred Qualifications

• 5+ years of litigation legal secretary experience preferred.
• Experience supporting attorneys in civil litigation, insurance defense, personal injury, construction defect, business litigation, employment law, or a similar practice area is highly desirable.
• Strong knowledge of legal terminology, litigation procedures, court filings, and deadlines.
• Experience with electronic filing systems and court-specific filing requirements.
• Excellent proofreading and document-formatting skills.
• Strong organizational and time-management abilities with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Word, Outlook, and Microsoft Office Suite.
• Experience with WordPerfect is preferred.
• Ability to work independently while also functioning effectively as part of a team.
• Professional judgment and the ability to maintain confidentiality.
• High school diploma or equivalent required.
• Legal Secretary Certificate or Paralegal Certificate is a plus.

Why Join GDEL?

At GDEL, you'll be more than an administrative support resource—you'll be an important member of the litigation team.

We offer a stable and professional work environment where experienced legal support professionals are respected for the knowledge and value they bring to the Firm.

What We Offer

• Competitive hourly compensation: $30.00–$37.00 per hour, depending on relevant experience and qualifications.
• Medical, dental, and vision insurance.
• Flexible Spending Account (FSA).
• 401(k) retirement plan with match (subject to applicable plan eligibility requirements).
• Paid vacation.
• Paid sick leave in accordance with applicable California law and Firm policy.
• Paid parking.
• Professional and collaborative work environment.
• Opportunity to work directly with experienced civil litigation attorneys.
• A close-knit team that values professionalism, teamwork, and mutual respect.

Position Details

This is a full-time, in-office position based in our Woodland Hills, California office. The position requires regular in-person attendance and collaboration with attorneys and other Firm personnel. Remote or hybrid work is not available for this position.

Ready to Make an Impact?

If you are an experienced litigation legal secretary who enjoys being an essential part of a legal team, we would like to hear from you.

Please submit your resume and a brief cover letter describing your litigation experience and interest in joining Gray, Duffy, Eisenbaum & Lee, LLP.

We look forward to learning more about you and what you can bring to our team.

Equal Employment Opportunity

Gray, Duffy, Eisenbaum & Lee, LLP is an equal opportunity employer. We consider qualified applicants without regard to legally protected characteristics under applicable federal, state, or local law.

GDEL is committed to providing reasonable accommodations to qualified applicants with disabilities during the application and interview process. Applicants who require a reasonable accommodation may contact the Firm to discuss their needs.