Legal AI Automation Specialist and Closing Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Nashville office. We are seeking a Legal AI Automation Specialist and Closing Coordinator to join our team, providing primary support for AI automation initiatives and assisting with complex commercial real estate transactions throughout the United States. Responsibilities Collaborate with attorneys and paralegals to identify transactional frictions and develop customized AI-based solutions to improve closing processes. Lead process automation initiatives from intake through deployment. Scope, build, and refine legal workflow automations based on ongoing feedback from the transactional team. Leverage AI-enabled legal tools to streamline document review, data extraction, and closing workflows using firm‑approved platforms. Identify opportunities to automate repetitive closing tasks (e.g., checklists, signature tracking, document indexing, post‑closing reporting). Assist with standardizing templates, checklists, and intake processes using AI and workflow tools. Attend meetings and closings; print documents, monitor email traffic, review diligence materials, and compile electronic closing books. Communicate with attorneys, paralegals, clients, and third parties via email, phone, and video meetings. Assist with transaction closing processes using Microsoft Office suite as needed. Maintain a regular and predictable work schedule and full attention to work activities during business hours unless otherwise approved. Complete special projects and duties as assigned. Qualifications and Education Required: Bachelor’s degree. 1–4 years of demonstrated experience developing, implementing, and/or improving workflows using AI or other software tools. Preferred: Experience in commercial real estate/commercial real estate finance. Paralegal certification. Software programming coursework. Required Skills Analytical and critical thinking to understand legal problems and develop sound business judgment. Strong organizational skills to work independently and meet deadlines amid frequent interruptions. Ability to maintain daily accounting of time records and input timesheets accurately. Excellent communication skills to interact with staff, attorneys, management, and external clients. Attention to detail for client‑ready work product. Time‑management skills to manage multiple tasks efficiently and accurately. Knowledge or ability to learn Microsoft Office Suite or Microsoft 365. Physical Requirements Ability to sit or stand for extended periods. Moderate or advanced keyboard usage. Benefits Comprehensive medical (PPO and HDHPs), dental and vision plans including domestic partner coverage. Life and AD&D insurance; short‑term and long‑term disability insurance. Tax‑advantaged accounts for health care expenses (FSAs and HSAs); dependent‑care FSA. Health advocacy services; behavioral health and counseling resources for all family members. 401(k) with profit‑sharing. Backup dependent care and senior‑care planning support. Paid holidays, paid time off, and paid leave for new parents. EEO and Accommodation Statement Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law. Applicants who require an accommodation during the process should contact View email address on click.appcast.io . Personal information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. #J-18808-Ljbffr