Procurement Operations Coordinator

Procurement Operations Coordinator

We are seeking a highly organized and process-driven Procurement Operations Coordinator to support Sales & Marketing procurement operations. This role serves as a key operational partner, driving process efficiency, managing procurement workflows, supporting month-end financial activities, and enabling stakeholders across the organization.

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. They can navigate complex systems, identify process improvement opportunities, manage high volumes of requests, and effectively communicate with stakeholders at all levels.

Key Responsibilities

Procurement Operations & Workflow Management

• Manage procurement request intake and review submissions for completeness and compliance.
• Monitor request queues, identify bottlenecks, and help move work through established processes efficiently.
• Coordinate contract workflows, track statuses, and ensure timely progression of requests.
• Review purchase orders, perform system clean-up activities, and maintain procurement data integrity.
• Support vendor management activities and procurement operations initiatives.
• Manage and prioritize a high volume of requests while meeting defined service levels.

Stakeholder Support & Enablement

• Serve as a primary point of contact for procurement-related inquiries.
• Host office hours and provide guidance to internal stakeholders on procurement processes and best practices.
• Develop FAQs, process guides, training materials, and documentation to improve user adoption and self-service capabilities.
• Communicate proactively with requesters regarding status updates, missing information, and potential blockers.

Month-End Close & Financial Support

• Support month-end close activities, including open PO reviews and purchase order hygiene.
• Gather accrual and spend-related data from vendors and business stakeholders.
• Assist Accounting and Finance teams with reporting, reconciliations, and budget tracking activities.
• Identify trends and opportunities to improve financial and operational processes.

Continuous Improvement

• Analyze recurring questions and common issues to identify scalable solutions.
• Develop and improve SLAs, operational documentation, and process frameworks.
• Recommend and implement process improvements that increase efficiency, reduce manual effort, and enhance stakeholder experience.
• Partner closely with Procurement leadership on operational initiatives and workflow optimization.

Required Qualifications

Experience

• 3–5 years of experience in procurement operations, accounts payable, finance, accounting, or a related operational function.
• Experience supporting procurement processes, workflow management, intake systems, and documentation.
• Experience supporting Sales & Marketing procurement activities strongly preferred.
• Experience working in high-volume, fast-paced environments.

Technical & Business Skills

• Strong understanding of procurement operations, purchasing processes, and vendor management.
• Knowledge of financial controls, accruals, budgeting, and month-end close activities.
• Experience with procurement platforms such as Zip or similar procurement management tools required.
• Strong proficiency in Excel and/or Google Sheets.
• Experience with Ironclad is a plus.

Key Competencies

• Process Improvement: Demonstrated ability to streamline workflows and improve operational efficiency.
• Stakeholder Management: Excellent customer service mindset with the ability to build trust across teams.
• Communication: Strong written and verbal communication skills; able to explain complex processes clearly to non-technical audiences.
• Problem Solving: Ability to identify root causes, drive resolution, and implement long-term solutions.
• Attention to Detail: Consistently delivers accurate work and maintains high-quality standards.
• Collaboration: Works effectively across Procurement, Finance, Accounting, Legal, Sales, and Marketing teams.
• Adaptability: Comfortable operating in a dynamic, rapidly evolving environment with shifting priorities.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

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