Accounting & Administrative Assistant

Job Description

Job Description

We’re hiring our next team member — is it you?
Syblon Reid is looking for an Accounting & Administrative Assistant to join our Folsom team.
This role is an important part of the support structure behind our work. The Accounting & Administrative Assistant works closely with Accounting, Estimating, and Operations to help keep invoices, approvals, vendor records, bid support, documentation, and office operations moving accurately and efficiently.

We are a professional, hardworking team — but we are also a close group that values connection, teamwork, and people who are willing to jump in and help. This is a great opportunity for someone who enjoys variety, structure, deadlines, and being a reliable resource for multiple departments.
In this role, you will support work such as:

• Processing vendor invoices, employee reimbursements, and accounts payable transactions
• Managing invoice approval workflows and communicating with project managers and department leaders
• Preparing check runs, ACH payments, and vendor payments
• Reconciling vendor statements and researching discrepancies
• Maintaining vendor records, including W-9s, credit applications, and 1099 information
• Assisting with corporate credit card administration, expense reporting, and account reconciliations
• Supporting subcontract, work order, and purchase contract invoice processing
• Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation
• Maintaining project records, bid history, and reference materials
• Providing backup reception coverage and general office support
• Assisting with special projects and administrative support across departments

You may be a strong fit if you have:

• 3-5 years of accounts payable, accounting support, or related administrative support experience ,
• strong attention to detail with a high value towards accuracy
• professional communication skills in person, written and through documentation
• Near obsessive with organization and the ability to manage competing deadlines
• This position may require use of your vehicle for work purposes on occasion.  A clean driving record and reliable transportation is necessary. 

We are looking for someone who can demonstrate dependability, accuracy that others can count on, strong follow-through, and a serious appreciation for organization. If you like being useful, trusted, and connected to the work happening around you, this role may be a great fit.

BIG plus: experience in construction. Bonus points for experience in accounting software, ERP systems, or construction management software.

What do we have to offer?
How about a family-feel culture, a full benefits package, and employee ownership?
Syblon Reid is a 100% employee-owned heavy civil construction company with a strong reputation for complex project work, technical execution, and teams that take pride in doing difficult work well. This role supports the people and processes that help our projects succeed.

If you are dependable, accurate, organized, and ready to contribute to a fast-paced construction environment, we would like to hear from you!

Equal Opportunity Statement
Syblon Reid is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law.

As a federal contractor, Syblon Reid maintains a drug-free workplace. Employment is contingent upon successful completion of post-offer requirements, which may include a background check and drug test. All post-offer screening is conducted in accordance with applicable federal, state, and local law.

NOTICE TO EXTERNAL SEARCH FIRMS :

Syblon Reid's Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. Syblon Reid maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

Syblon Reid will only consider submissions from agencies with a signed fee agreement in place for the current year. Syblon Reid does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, Syblon Reid will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of Syblon Reid.
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