Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
- ...required. Receive, sort, distribute, and maintain records of incoming and outgoing correspondence. Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations and document organization. Track...Work at officeFor contractorsLocal area
ATS Automation
Warminster, PA21 days ago - ...others.Position Qualifications:2+ years of administrative experience in a healthcare setting is preferred.Proficiency in Microsoft Office applications such as Excel, Word, and Outlook.Great time management and ability to multi-task in a fast-paced environment.Self-motivated...Work at office
Ivy Rehab
Horsham, PA4 days ago - ...Attendance And Greeting Secretary The role of the Attendance and Greeting Secretary is to provide clerical support for the student attendance... ...preferred Keyboard proficiency and ability to use various office machines and equipment Proficiency in Google Suite Must...Work at officeInternshipLocal area
$20 - $23 per hour
...practice and contribute to our mission of excellent dental care. Key Responsibilities: Receptionist tasks include answering the office phone and distributing calls or messages accordingly Checking-in patients (verifying insurance and confirming patient...Work at officeFull timeLocal areaMonday to Friday- ...other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students. Substitute clerical personnel are also known as secretaries, clerks, administrative assistants, and receptionists....Work at officePermanent employmentFlexible hours
- ...confidentiality. Candidates should have at least four years of experience supporting C-level executives, a Bachelor's degree, and advanced proficiency in Microsoft Office. This position is located in Horsham, Pennsylvania. #J-18808-Ljbffr Liberty Personnel Services, Inc.Work at office
- ...area and representing the Firm in a professional and positive manner. Location This position is located in our Philadelphia office and offers a hybrid work schedule. Responsibilities Provides support and management of the attorney’s projects ensuring...Work at officeRemote workRelocationVisa sponsorship
AppCast
Ambler, PA2 days ago - ...a demanding environment -Exceptional written and verbal communication skills and professional presence -Proficient with Microsoft Office, Google Workspace, Zoom, work-management platforms, and donor database systems -Highly organized, detail-oriented, adaptable, and able...Work at officeFull timeFor contractorsLocal areaMonday to FridayWeekend workAfternoon shift
Legacy of Life Foundation
Warminster, PA14 days ago - ...Practice Operations and Director of Quality and Compliance, performs and/or supervises the administrative functions of the TPI Corporate Office (department'). Performs varied tasks to support department management requiring considerable judgment in problem solving and...Work at office
$110k - $145k
...serve as the primary right‑hand to our President. This is a pivotal role designed for a career PA who excels in a high‑touch, private‑office environment. You will be the architect of the President’s daily life, balancing a 60% personal/lifestyle management focus with 40%...Work at officeImmediate startShift work$18 per hour
Ennoble Care in Jenkintown, PA is seeking an experienced Patient Care Coordinator to join our team. This in-office role runs Monday-Friday from 8:30am to 5:00pm, and requires careful multitasking, empathetic communication, and strong computer skills. You will manage patient...Work at officeHourly payFull timeMonday to Friday- Nemours Children's Health in Abington Township is seeking a dedicated office assistant responsible for managing appointment scheduling and patient records. This role involves communicating with patients, handling financial transactions, and ensuring the organization of...Work at office
- ...seeking a Patient Services Coordinator to join its team in Willow Grove, PA. This full-time position requires 1-3 years of medical office experience and strong customer service skills. Responsibilities include coordinating patient services, performing insurance verifications...Work at officeFull timeMonday to FridayWeekday work
- ...and dismissal. Serve as a liaison between patients and support staff by preparing patient charts before check-in and keeping the office and all records, reports, and other correspondence organized. Filing and scanning medical documents and office forms as directed...Work at office
- ...is seeking a Patient Services Coordinator to join their team. The ideal candidate should have 1-3 years of experience in a medical office and be skilled in communication, customer service, and office operations. Responsibilities include coordinating patient services, communicating...Work at office
- Job Description Responsible for organizing and operating the office systems related to appointment scheduling, patient intake including data verification, charge entry and cash collection, statistical tracking, office communications, word processing and filing of patient...Work at office
- ...Accounts Payable/Confidential Secretary The School District of Borough of Morrisville is seeking a qualified and detail-oriented Accounts Payable/Confidential Secretary to join the Business Office. This full-time, 12-month position supports the Business Manager in maintaining...Work at officeFull time
- ...experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.Strong proficiency in Microsoft Office Suite.Excellent written and verbal communication skills.Ability to work independently, exercise good judgment, and maintain...Work at officeFlexible hours
PMA Companies
Blue Bell, PA5 days ago - Patient Services Coordinator (Medical Office) We are a growing Prosthetics & Orthotics healthcare company dedicated to helping patients regain mobility and improve their quality of life. We are currently seeking a Patient Services Coordinator with 1-3 years of medical...Work at office
$95k - $110k
...experience with a specific task. 3-7+ years of relevant experience in executive support, personal assistance, project coordination, family office, hospitality, customer service, operations, administration, or a similar role requiring strong organization, judgment, and follow-...Work at officeFull timeShift workAfternoon shift3 days per weekAdvertising Specialty Institute
Feasterville Trevose, PA2 days ago- ...Part-Time Secretary-Rentals/VMC The Bensalem Township School District is hiring a part-time secretary at the VMC. The Part-Time Secretary... ..., community members, and outside agencies Proficiency in office technology, district software, and data management systems....Work at officePart time
$15 per hour
...Freeway, #MovingTogether hub, and InstagramVisual + Business OperationsSupports the store management team by participating in daily office procedures, execution of operations, and store maintenanceCollaborates with key partners to effectively execute shipment processing...Work at officeFull timeLocal areaFlexible hoursNight shiftUrban Outfitters , Inc.
Newtown, PA2 days ago- ...Candidate mustpossessexcellent computer knowledge and be enthusiastic about learning new programs and skills Strong knowledge of Microsoft Office 365 (e.g., Word, Excel, PowerPoint, Teams), Docusign, Equinox IP software Data and website experience Ability to multi-task...Work at office
Streamlight
Norristown, PA1 day ago - ...household operations in Doylestown, PA. This dynamic role is ideal for someone who takes initiative and can seamlessly transition between office administration, errands, logistics, and occasional home and pet support. Responsibilities Calendar management and...Work at officeFull timeNight shift
The Calendar Group
Doylestown, PAmore than 2 months ago $55k - $75k
...you follow through and close loops Organized by default — details don’t slip Work Environment: This role is primarily office-based, with occasional coordination tied to active job sites. You’ll be working in a fast-paced environment supporting multiple...Work at officeHourly payFull timeO'Donnell Metal Fabricators, Inc.
Norristown, PAmore than 2 months ago$20 - $22 per hour
...Job Description Job Description Location: Langhorne, PA Schedule: Full-Time | In-Office | Monday–Friday | 8:00 AM – 4:30 PM Pay: $20-22 hourly or DOE Join Our Growing Team! We are seeking a friendly, organized, and customer-focused Patient Access Coordinator...Work at officeHourly payFull timeTemporary workMonday to FridayPartners Personnel
Langhorne, PA6 days ago- ...Bensalem Township School District Hiring Substitute Secretaries A substitute secretary fills in for the absence of a regular secretary... ...School District including our school buildings, Maintenance Office, Vehicle Maintenance Center and the District Office. Substitute...Work at office
- ...discretion, and the ability to handle competing priorities in a fast-paced environment. The position is hybrid with the Blue Bell, PA office, and experience in property casualty insurance or IT/Transformation support is a plus. #J-18808-Ljbffr Old Republic Commercial...Work at office
- ...role is entitled to a $500 sign-on bonus. Responsibilities: Schedule tests and follow-up appointments as patients leave the office Review instructions for studies scheduled with patients Enter charges as the patient is leaving, as well as during downtime...Work at officeFull timeCurrently hiringRelocation package
- ...related experience required in working in an executive assistant role supporting C-Level executives.Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)Ability to communicate effectively and professionally.Flexible hours as dictated by the needs...Work at officeFlexible hours
Cross Key Management
New Hope, PA1 day ago
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