Assistant Finance Director

Finance And Utility Billing Coordinator

Supportive culture • Work-life fit• Well-being • Employee-focused • Make a difference Our greatest asset are our people. City of Minnetonka employees work together to drive change and make a meaningful impact on the community. We support one another in our personal and professional lives. You can expect to make a difference because in Minnetonka you and your work matter.

Job Description

Performs difficult professional work coordinating and maintaining control of finance and utility billing activities to assure accuracy and timeliness of resulting financial output, maintaining all information systems related to finance in conjunction with the LOGIS computer consortium, managing cash and investments, assisting in the preparation of the annual operating budget, the 5-year capital improvement program and the annual comprehensive financial report., and related work as apparent or assigned. Work is performed under the general direction of the Finance Director. Continuous oversight is exercised over all personnel within the team.

Duties/Responsibilities

• Coordinates and maintains control of finance and utility billing activities to assure accuracy and timeliness of resulting financial output; assists the Finance Director in development and implementation of financial procedures; serves as a primary contact in various internal daily activities of financial personnel; coordinates activities of personnel to result in timely output of data; assists the Finance Director in the preparation and research of special reports and projects as needed.
• Maintains all information systems related to finance in conjunction with LOGIS; verifies the accuracy of the input and output relating to any of the financial information systems; serves as the primary contact with LOGIS in matters relating to finance and any future financial information systems; provides financial data to departments on a monthly basis as prescribed by the Finance Director; participates in appropriate LOGIS committee meetings; initiates and evaluates inter and intra departmental procedures for LOGIS functions and modifies and recommends changes as needed; provides internal and external training on information systems for employees as needed; reviews with Finance Director suggestions from employees that will improve quality and accuracy of both employee and departmental output.
• Assists the Finance Director in managing investments according to adopted city policy and state law; prepares cash flow projections amongst the city's primary investment accounts in accordance with the city's daily financial requirements as well as adopted city policy and state law; manages debt as approved by the Finance Director in accordance with adopted city policy.
• Coordinates the annual audit and financial report; prepares financial report for review by the Finance Director and external auditors; works with external auditors to assure compliance with applicable state and federal requirements; assures compilation of the city's Annual Comprehensive Financial Report (ACFR) in accordance with Government Accounting, Auditing, and Financial Reporting (GAAFR) and Government Accounting Officers Association (GFOA) standards.
• Assures appropriate financial controls over city funds and assets; monitors financial control systems and recommends changes as needed; manages and oversees the fixed asset system; performs or supervises the accounting functions in conformance with state law and generally accepted accounting principles; maintains general ledgers and prepares financial reports; monitors financial control systems and recommends changes as needed; manages and oversees the fixed asset system.
• Assists in the preparation of the annual operating budget and the 5-year capital improvement program; assists the Finance Director in coordinating budgetary procedures and formats as needed; assists the Finance Director in reviewing budgets with department directors as needed; receives and provides data to assist in the completion of the annual operating budget; assists the Finance Director with compilation of data for the 5-year capital improvement program.
• Performs other tasks as assigned.

Qualifications

Minimum Qualifications: :

• Bachelor's degree in accounting, or related field and
• 3-5 years' experience in governmental accounting or a government finance related field, or equivalent combination of education and experience.
• Working knowledge of State and Federal finance-related regulations
• Ability to work effectively in high energy environment with minimal supervision; must set goals and priorities and work efficiently to accomplish critical objectives.
• Strong customer service orientation, ability to create effective working relationships with a variety of people and maintain a positive professional manner while resolving customer issues.
• Valid driver's license

Preferred Qualifications: :

• Familiarity with the LOGIS technology consortium
• Experience with JDEdwards ERP and Hubble reporting
• Supervisory experience
• Proven ability to prepare Annual Comprehensive Financial Report (ACFR)

Additional Information

Knowledge, Skills and Abilities:

Knowledge:

• Knowledge of City and department policies, procedures, and operations.
• Thorough knowledge of federal, state, and local codes, ordinances, and regulations.
• Thorough knowledge of Microsoft Office Suite and position-specific software applications.
• Thorough knowledge of governmental accounting principles and practices.
• Thorough knowledge of Governmental Accounting, Auditing, and Financial Reporting (GAAFR), Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards and statements.
• Thorough knowledge of data processing principles and practices related to financial information systems.

Skills:

• Skill in implementing, maintaining, and utilizing financial information systems.
• Skill in using spreadsheet, database, and financial software applications.
• Skill in performing accounts payable and accounts receivable functions.
• Skill in managing budgetary accounting and reporting systems.
• Skill in operating standard office equipment.

Abilities:

• Ability to analyze financial data and prepare complex financial reports.
• Ability to maintain efficient and effective financial systems, processes, and procedures.
• Ability to effectively manage workload, prioritize assignments, and meet deadlines.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with coworkers, subordinates, supervisors, other departments, public officials, and the general public.

Physical Requirements: Physical Demands:

• Occasionally exerts up to 10 pounds of force.
• Regularly requires speaking, hearing, and using hands to finger, handle, or feel objects.
• Frequently requires sitting and performing repetitive motions.
• Occasionally requires standing, walking, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, and lifting.

Vision and Hearing Requirements:

• Requires standard visual acuity.
• Requires the ability to perceive information at normal spoken word levels and receive detailed information through oral communication.
• Requires the ability to make fine distinctions in sound.

Communication Requirements:

• Requires the ability to express or exchange ideas verbally.
• Requires the ability to convey detailed or important instructions accurately, loudly, or quickly when necessary.

Work Environment:

• Requires preparing and analyzing written and electronic data.
• Requires visual inspection involving small defects and/or small parts.
• Requires operating standard office equipment and observing general surroundings and activities.
• No exposure to adverse environmental conditions.
• Work is generally performed in a moderately noisy environment, such as a business office with light traffic.

Tentative Recruitment Timeline: *Please note dates are subject to change.

Job Posting Opens: - June 24

Job Posting Closes: - July 4

Application Review: - July 5

Round 1 In-Person Interview: - July 9 & July 10

Round 2 In-Person Interview (If needed): - Week of July 13

Offer: - Week of July 20

Backgrounds/Onboarding Process: - July - August

Start: - End of August/Beginning of September