JB102 - Family Lifestyle Assistant - Miami, FL

Overview

A private and active family in Miami, Florida is seeking an experienced Lifestyle Assistant to support 3 preteen/teenage children and provide executive assistant level support to the household.

The schedule is Monday through Friday, live-out, with a start time around 1:00pm to 2:00pm for administrative work, and coverage from the children's arrival home (5:00pm at the earliest) through bedtime. Occasional overnight stays are needed when the parents travel. Flexibility for evenings and weekends is required based on family needs.

Responsibilities

Family Organization & Logistics

• Provide executive assistant level support, including household organization, closet organization, and family logistics
• Manage travel logistics for the family, including packing, planning, and coordination
• Manage the children's schedules, appointments, transportation, activities, and daily logistics, maintaining organized and transparent calendars for parents and relevant household staff
• Serve as the primary liaison with schools, teachers, tutors, coaches, healthcare providers, and other parents
• Maintain child related records, contacts, schedules, purchases, supplies, and equipment
• Handle child related shopping, including clothing, school supplies, activity gear, gifts, and travel essentials
• Coordinate children's travel preparations, including packing, transportation, and necessary arrangements
• Manage gifting for the children, friends, family members, teachers, coaches, and other important relationships, including selection, purchasing, personalization, and coordination for birthdays, holidays, and special occasions
• Complete administrative tasks before the children arrive home so that afternoons and evenings are focused on the children
• Anticipate needs, resolve issues proactively, and ensure all child related matters are handled efficiently

Education & Activities

• Coordinate after school schedules for 3 children
• Support the youngest child with homework through hands on prompting and presence
• Oversee academic organization and support, including homework, projects, test preparation, school deadlines, and communication with teachers and tutors
• Research and plan engaging activities and outings that encourage alternatives to screen time
• Plan enriching educational, social, recreational, and seasonal activities, including playdates, camps, tutoring, extracurriculars, and birthday celebrations
• Monitor screen time, technology, and social media use in accordance with parental guidelines

Daily Routines & Family Support

• Support the parents in the home and keep daily routines running smoothly
• Promote healthy routines, including nutrition, hygiene, organization, school readiness, and household expectations
• Lead by example with healthy habits, respect, and consistent boundaries
• Serve as a positive role model, encouraging curiosity, empathy, kindness, independence, responsibility, and good judgment
• Collaborate closely with parents and household staff to ensure consistent expectations, transparent communication, and smooth daily operations
• Stay overnight when the parents travel
• Provide supervision and occasional overnight care as needed
• Perform additional child related and family support duties as requested

Qualifications

• Proven experience with teenagers
• Experience with children with ADHD strongly preferred
• Cognitive behavioral, education, or child development background highly preferred
• Highly organized, self starting, and proactive
• Kind and warm, yet disciplined, with the ability to establish boundaries while maintaining teenagers's respect
• Intelligent and curious, with the ability to bring out curiosity in each child
• Naturally empathetic, thoughtful, and emotionally intelligent, with strong communication skills and sound judgment
• Exceptional organizational skills, with a commitment to maintaining accurate, accessible schedules and keeping parents informed
• Personal commitment to health and fitness

Requirements

• Full time, salaried, live-out position, generally Monday through Friday, with flexibility for evenings, weekends, travel, and occasional overnights
• Flexibility to stay overnight and arrive early when a child is sick or the family travels
• Valid driver's license with a clean driving record
• Current CPR and First Aid certification
• Comfortable with dogs
• Able to swim
• Ability to travel domestically and internationally, passport ready preferred
• Open to relocation for the right candidate
• Must be discreet and successfully pass a comprehensive background check

Salary and Benefits

• $150,000 to $180,000 per year, depending on experience and qualifications
• Additional benefits to be discussed