Administrative Assistant

Administrative Assistant

Baker Boyer is the oldest independently owned community bank in the Pacific Northwest. We are Eastern Washington's trusted financial advisor, serving the Walla Walla valley, Kennewick and Yakima communities, providing wealth management as well as personal and business banking services.

What We Offer:

• Salary: Administrative Assistant (30-40 hours per week) - $41,652 - $58,312 annually
• Great Benefits! Medical, Dental, Vision plans with additional: AD&D & Life Insurance, Long Term Disability
• 401(k) - 100% safe harbor match up to 6%, plus an additional profit-sharing contribution, resulting in employer contributions of up to 12% of annual salary.
• Paid Leave: 10 days* of Vacation time The annual Vacation accrual increases by a day each year for the first 10 years, and an additional half day each year for the next 10 years, reaching the maximum Vacation accrual of 25 days at year 20. 7 days* of Sick, Safe & More (SSMORE) leave - SSMORE accrues at a rate of 1.2 hours for every 40 hours worked. SSMORE is intended to meet sick and safe leave needs, but it can also be used for vacation or other personal leave. 3 Revive & Renew (R&R) days We understand the importance of unwinding and recharging, so these R&R days are loaded on the first of each year (prorated for new hires based on the quarter in which they're hired).
• Life Assistance Plan
• Free access to financial counselors
• Employee Wellness Program
• 8 hours of paid volunteer time annually

About the Administrative Assistant Role:

The Administrative Assistant is responsible for administrative and clerical tasks in support of up to four Executive Assistants across all divisions of the bank. The occupant of this position will exemplify Baker Boyer's commitment to confidentiality as they promote efficiency and facilitate communication across departments and at all levels of the organization to support the execution of the bank's strategic plan. They may also be tasked to assist other Baker Boyer team members with various projects and will be expected to proactively pursue opportunities for learning and growth.

Key Responsibilities:

• Assumes responsibility for carrying out multiple projects for the Executive Assistants. Completes entire task or project independently when appropriate. Analyzes data and draws conclusions, making recommendations for action. Many of these projects may be confidential or complex in nature.
• Prepares monthly reports and presentations for Executive Assistants as requested (PowerPoint presentations, spreadsheets, flowcharts, graphs, etc.), making recommendations for changes and improvements when necessary.
• Assists in carrying out certain tasks for Board of Directors as requested, while maintaining a high degree of confidentiality as many of the subject items are confidential or complex in nature.
• Assists in maintaining shareholder relations by keeping the stockholder system records and information, for which accuracy and confidentiality are vital.
• Assumes responsibility for attending assigned reoccurring meetings (e.g. Mill Creek Coalition and Disaster Recovery) to take meeting notes and minutes.
• Assumes responsibility for maintaining Signing Authority and Operating Resolutions for Bank and Bancorp
• Schedules and arranges in-house meetings. Handles travel arrangements and accommodations for conferences as well as registrations and payments.
• Processes bills and expense reimbursements for Executives.
• Active member of the Baker Boyer University Team, which assumes responsibilities for planning and developing appropriate training tools and resources.
• Works with a network of outside vendors that help perform the various projects necessary to meet the demands of the project timelines.
• Develops and maintains skill level in the use of word processing, spreadsheet and other specialized software necessary to complete assigned duties and responsibilities, including training others in the use of said software.
• Assumes additional responsibilities as requested.

Skills and Qualifications:

• Aptitude in exercising discretion and independent judgment and prioritizing workload accordingly
• Must have excellent written and verbal communication
• Possess strong interpersonal skills including experience building and maintaining relationships with diverse network of individuals and organizations.
• Ability to apply logic and reasoning when carrying out instructions furnished in written, oral, or diagram form
• Must be a self-starter who requires little to no supervision to meet goals
• Demonstrated excellent time management and organizational skills
• Strong computer literacy, including Microsoft Office. Ability to efficiently learn new programs and to proficiently use and interpret data provided by software tools
• Excels under pressure and confident handling last-minute details and changes.
• Ability to maintain thorough knowledge of Bank policies, procedures, and services
• Aptitude to exemplify professionalism both in appearance and attitude
• Experience in managing both internal and external client events
• Ability to contribute positively and work as an integral member of a diverse team
• Ability to convert technical data, and complex ideas into useful and meaningful information.
• Attention to detail and problem-solving skills
• Be a curious, consistent learner.

Education and Experience Requirements:

Associate's degree (A.A./A.S.) or equivalent from a community college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience. General understanding of financial services industry desired.

Physical Demands/Conditions Requirements:

The job tasks and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made as appropriate to enable individuals with qualified disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, write, type, speak, and listen. The employee is occasionally required to stand, walk, reach, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color and peripheral vision, depth perception and ability to adjust focus. Ability to sit at desk and work on computer.

Occasional travel for business or educational purposes is required.

Baker Boyer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.