People Operations Specialist

Job Title: People Operations Specialist Department: People & Talent Location: CUBE Manila Office Reporting To: People Operations Manager / HR Generalist, APAC Job Type: Full-time Work Mode: Onsite – 5 days per week About the Role This is a foundational, greenfield role responsible for establishing and running People Operations for CUBE’s Manila office as the business transitions from an Employer of Record (EOR) model to direct employment in the Philippines. As the first People Operations hire on the ground, you will play a critical role in ensuring a smooth, compliant transition to direct hire, while setting up scalable HR processes aligned with global standards. You will act as the primary HR point of contact in Manila, driving operational excellence, compliance, and a high-quality employee experience. This role has a direct impact on CUBE’s ability to incorporate and scale in APAC, making it both highly visible and business‑critical. Key Responsibilities EOR Transition & Entity Setup (Core Focus) Support and execute the transition from EOR to direct employment in the Philippines Coordinate issuance of compliant employment contracts, benefits enrolment, and statutory registrations Liaise with the EOR provider to ensure smooth employee data and process handover Ensure all activities align with Philippine labour laws and regulatory requirements HR Administration & Employee Lifecycle Manage end-to-end employee lifecycle processes: onboarding, offboarding, promotions, and contract updates Maintain accurate employee records in HR systems (e.g., HiBob), ensuring compliance with local regulations Prepare employment documentation aligned with Philippine labour law Deliver a seamless onboarding experience for all new hires Payroll & Statutory Compliance Provide accurate and timely inputs for monthly payroll processing Coordinate statutory contributions (SSS, PhilHealth, Pag-IBIG) and ensure full compliance Resolve payroll queries and validate employee data Partner with payroll providers and internal stakeholders to ensure accuracy Office Operations & Local Ownership Act as the primary point of contact for Manila office operations Manage office facilities, vendors, supplies, and workspace logistics Ensure compliance with local health & safety standards Partner with Finance on budgeting, invoicing, and cost tracking Support local team engagement initiatives and in‑office events IT Equipment & Asset Coordination Coordinate with TechOps for provisioning, tracking, and return of IT equipment Maintain accurate asset inventory records Ensure smooth onboarding/offboarding from an IT logistics perspective Process Implementation & Compliance Implement and localise globally standardised HR processes in the Philippines Monitor process adherence and identify opportunities for improvement Ensure compliance with data privacy regulations and internal policies Support audits and policy implementation Employee Experience & Support Act as the first point of contact for all Manila employee HR queries Support engagement initiatives, onboarding experience, and feedback processes Foster a positive, inclusive, and high‑performing workplace culture Key Deliverables (First 12 Months) Successful EOR‑to‑direct‑hire transition with zero disruption to employees Fully implemented HR systems (HiBob or equivalent) with accurate employee data Localised HR processes embedded with zero compliance incidents Accurate and timely payroll with error‑free statutory contributions Fully operational Manila office (vendors, facilities, IT asset tracking) Strong employee experience with positive onboarding and engagement outcomes Skills & Experience Essential 2+ years’ experience in HR, People Operations, administration, or office management Strong knowledge of Philippines employment law and statutory requirements (SSS, PhilHealth, Pag-IBIG, DOLE) Proven experience managing end‑to‑end HR lifecycle processes High attention to detail with strong organisational and time management skills Ability to manage multiple stakeholders and priorities independently Experience using HR systems (e.g., HiBob) and Microsoft Office Strong written and verbal communication skills in English Highly Desirable Experience supporting EOR to direct employment transitions or entity setup Experience in a global or multi‑entity organisation Exposure to payroll coordination, compliance, and HR systems implementation Experience in office or facilities management Why Join CUBE? Greenfield opportunity – be the first People Ops hire shaping the Manila function High‑impact role – directly contribute to entity setup and business expansion Global exposure – work with international teams across People, TechOps, Finance, and Talent Career growth – opportunity to scale with the business as Manila grows Modern tools & strong team – be part of a collaborative, globally aligned People function Key Projects You’ll Work On EOR to direct employment transition (business‑critical initiative) HR systems implementation and data migration (HiBob) Localisation of global HR processes Manila office setup and operational readiness CUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr