Accounting & Administrative Assistant

• Processing vendor invoices, employee reimbursements, and accounts payable transactions
• Managing invoice approval workflows and communicating with project managers and department leaders
• Preparing check runs, ACH payments, and vendor payments
• Reconciling vendor statements and researching discrepancies
• Maintaining vendor records, including W-9s, credit applications, and 1099 information
• Assisting with corporate credit card administration, expense reporting, and account reconciliations
• Supporting subcontract, work order, and purchase contract invoice processing
• Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation
• Maintaining project records, bid history, and reference materials
• Providing backup reception coverage and general office support
• Assisting with special projects and administrative support across departments

• 3-5 years of accounts payable, accounting support, or related administrative support experience ,
• strong attention to detail with a high value towards accuracy
• professional communication skills in person, written and through documentation
• Near obsessive with organization and the ability to manage competing deadlines
• This position may require use of your vehicle for work purposes on occasion. A clean driving record and reliable transportation is necessary. 

NOTICE TO EXTERNAL SEARCH FIRMS :

Syblon Reid's Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. Syblon Reid maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

Syblon Reid will only consider submissions from agencies with a signed fee agreement in place for the current year. Syblon Reid does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, Syblon Reid will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of Syblon Reid.
#LI-EP1