Risk Mgmt -Insurance Spec

Job Description

Job Description

JOB TITLE:

Risk Management – Insurance Specialist

REPORTS TO:

Senior Vice President/ COO & CFO

SUPERVISES:

Administrative Assistant – Risk Management

POSITION TYPE:

Full-Time, Non-exempt​

SUMMARY OF POSITION:

This position is responsible for overseeing the organization’s vendor insurance compliance and credentialing program. The Risk Management Insurance Specialist ensures all vendors meet required insurance and contractual obligations while maintaining the integrity of vendor data across multiple systems. This role supervises a small administrative team, coordinates vendor onboarding and compliance processes, and provides technical expertise related to insurance requirements and vendor credentialing.

The position requires exceptional data management skills, strong attention to detail, and the ability to interpret insurance and legal requirements to mitigate organizational risk. This position is considered an essential function to the operation of the department; therefore, consistent attendance is required to ensure proper workflow, data accuracy, and communication within the team.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Oversee vendor insurance compliance, including collection, review, and approval of Certificates of Insurance (COIs) to ensure adherence to company and contractual requirements.
• Interpret insurance requirements within contracts, vendor agreements, and internal policies to ensure compliance with legal and risk standards.
• Manage vendor credentialing processes, ensuring accurate documentation and adherence to established requirements.
• Supervise and coordinate the daily work of two Risk Management Administrative Assistants, including assigning tasks, monitoring workflow, and ensuring quality and accuracy.
• Maintain and oversee vendor data across systems including MRI, OPS/RPA, Smartsheet, and Excel; ensure data integrity and accuracy.
• Develop, manage, and audit tracking systems for vendor compliance, insurance expirations, and onboarding progress.
• Run reports on expired or non-compliant vendor insurance and ensure timely follow-up and resolution.
• Oversee vendor onboarding processes, including vendor package distribution, tracking, review, approval, and system setup.
• Manage owner waivers and one-time vendor payment approvals, ensuring documentation and appropriate authorization.
• Provide guidance and training to staff on systems, vendor compliance processes, and insurance requirements.
• Identify process improvement opportunities to enhance workflow efficiency, reporting, and data accuracy.
• Coordinate with internal departments and external vendors to resolve compliance issues and ensure timely onboarding.
• Support audits and provide reporting related to vendor compliance and risk exposure.
• Perform other duties as assigned by management.

POSITION REQUIREMENTS / QUALIFICATIONS:

• High School Diploma/GED required; Associate’s or Bachelor’s degree preferred
• 3–5+ years of experience in risk management, insurance, compliance, or vendor management
• Demonstrated experience interpreting Certificates of Insurance and coverage requirements
• Strong understanding of vendor credentialing processes and compliance standards
• Advanced Excel and data management skills required (tracking, reporting, auditing)
• Experience with MRI or similar systems preferred
• Prior supervisory or team lead experience preferred
• Demonstrated organizational, analytical, and problem-solving skills
• Strong communication skills with the ability to work with vendors and internal stakeholders

PHYSICAL ACTIVITIES:

• Physical Activities up to and including, typing, walking, bending, stooping, reaching, climbing stairs, or sitting for periods of time.

• Ability to lift and move up to 50 lbs.