Procurement Specialist

Job Description

Job Description

Description:

Fermi America is building Project Matador, a 17GW private power and AI infrastructure campus in the Texas Panhandle. By integrating natural gas, nuclear, utility power, solar, and battery storage, Fermi is creating the power platform needed to support hyperscale AI and advanced computing on a timeline the traditional grid cannot meet.

The Procurement Specialist manages the end-to-end sourcing and purchasing process for indirect goods and services — including office supplies, facilities, IT hardware/software, professional services, and other non-production spend categories. This role owns supplier relationships within their assigned categories, ensures purchases comply with company policy, and drives cost savings while maintaining quality and delivery standards. The ideal candidate balances tactical purchasing execution with category-level thinking, and can independently manage a full sourcing cycle from requisition to contract close-out.

Key Responsibilities: 

• Manage the requisition-to-purchase-order (PO) process for assigned categories, ensuring accuracy, proper approvals, and timely issuance

• Source, evaluate, and select suppliers through RFQs/RFPs; negotiate pricing, terms, and delivery schedules

• Maintain and strengthen relationships with existing vendors; monitor supplier performance against SLAs and KPIs

• Identify and execute cost-savings and cost-avoidance opportunities within assigned spend categories

• Track open POs and expedite orders to prevent delays or stockouts

• Ensure all purchasing activity complies with internal procurement policy, delegation of authority, and budget constraints

• Partner with internal stakeholders (Finance, Legal, department requestors) to define requirements and resolve issues

• Maintain accurate procurement records, contracts, and vendor files in the procurement/ERP system

• Support supplier onboarding, including vendor setup, W-9/insurance collection, and compliance documentation

• Assist with contract administration — renewals, amendments, and expiration tracking

• Analyze spend data and prepare regular reporting on category performance, savings, and supplier metrics

• Resolve invoice discrepancies and payment issues in coordination with Accounts Payable

• Manage the requisition-to-purchase-order (PO) process for assigned categories, ensuring accuracy, proper approvals, and timely issuance

• Source, evaluate, and select suppliers through RFQs/RFPs; negotiate pricing, terms, and delivery schedules

• Maintain and strengthen relationships with existing vendors; monitor supplier performance against SLAs and KPIs

• Identify and execute cost-savings and cost-avoidance opportunities within assigned spend categories

• Track open POs and expedite orders to prevent delays or stockouts

• Ensure all purchasing activity complies with internal procurement policy, delegation of authority, and budget constraints

• Partner with internal stakeholders (Finance, Legal, department requestors) to define requirements and resolve issues

• Maintain accurate procurement records, contracts, and vendor files in the procurement/ERP system

• Support supplier onboarding, including vendor setup, W-9/insurance collection, and compliance documentation

• Assist with contract administration — renewals, amendments, and expiration tracking

• Analyze spend data and prepare regular reporting on category performance, savings, and supplier metrics

• Resolve invoice discrepancies and payment issues in coordination with Accounts Payable

Requirements:

  Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, or related field (or equivalent experience)

• 3–5 years of experience in procurement, purchasing, or supply chain roles

• Working knowledge of sourcing and negotiation fundamentals

• Experience with ERP/procurement systems (e.g., Oracle, SAP, Coupa, or similar)

• Strong Excel skills; comfort working with spend data and basic reporting

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to manage multiple category workstreams simultaneously

• High attention to detail and a compliance-first mindset

Preferred Qualifications

• CPSM, CPSD, or CSCP certification (or actively pursuing)

• Experience with indirect spend categories (facilities, IT, professional services, MRO)

• Familiarity with contract terms and basic contract redlining

• Experience supporting supplier diversity or ESG sourcing initiatives

Key Competencies

• Negotiation — secures favorable terms while preserving supplier relationships

• Analytical Thinking — uses spend and performance data to inform decisions

• Stakeholder Management — balances internal customer needs with company policy

• Process Discipline — follows and reinforces procurement controls consistently

• Adaptability — manages shifting priorities across multiple categories