Database Coordinator

The Database Coordinator serves as the organization’s data specialist, overseeing the strategy, structure, and stewardship of data across CRM and giving systems (primarily DonorPerfect and GiveCloud). This role supports development and accounting staff by producing standard reports and responding to requests for complex queries and data analysis. The Coordinator also manages online giving systems and data collection pathways, ensuring they are both technically sound and donor-friendly. This role ensures the integrity, accuracy, and security of donor and organizational data while establishing best practices, optimizing workflows, and training development team users. In doing so, the Database Coordinator promotes consistent and effective system use and strengthens the organization’s overall data capacity and insight. Part-time (20 hours per week), Flexible Schedule, Remote work option available Starting pay rate range: $25.00 – $28.00 per hour, depending on qualifications Benefits: Paid Time Off, Holiday Pay, 403b Retirement Account, Voluntary Benefits Reports To Senior Accountant Direct Reports None. Teammate with Development Associate. Collaborates with development staff. Position Responsibilities Database Management & Data Integrity Serve as the organization’s primary CRM data steward and systems expert Define and maintain data standards, naming conventions, and data collection protocols while ensuring compliance with data privacy, security, and best practices Oversee the accuracy, integrity, and consistency of all donor and contact data, including monitoring and resolving duplicate records, inconsistencies, and other data quality issues Reporting & Analytics Produce and maintain standard and recurring reports for development, accounting, and leadership teams that support development activities and financial accounting. Respond to requests for complex queries, data pulls, and or analysis Create and maintain custom fields and data structures within the CRM as needed Online Giving & Technology Management Manage and optimize online giving platforms, donation forms, and related systems (DonorPerfect, GiveCloud, etc.), ensuring they are donor-friendly and aligned with organizational messaging Oversee integrations between giving platforms, CRM, and other systems, including recurring giving, payment processing, and data flow Troubleshoot and resolve issues related to donations, system integrations, and platform functionality Systems, Training & Process Improvement Train and support staff across departments in CRM use, data entry, and reporting tools Develop and maintain clear documentation of workflows, procedures, best practices, and standardized user protocols for data entry and system use across teams Identify and implement improvements to systems and workflows that enhance efficiency, accuracy, reporting capability, and overall organizational data capacity and insight. Leverage additional tools and functionality of CRM to support development activities. Qualifications Required: 1—3 years of experience working with CRM systems, donor databases, or similar data management environments. Experience supporting end users through training, documentation, or day-to-day system assistance Strong proficiency with Microsoft Excel or Google Sheets Preferred: Experience with DonorPerfect, GiveCloud, or other fundraising/donor management systems Familiarity with nonprofit fundraising operations, donor engagement, or development reporting Experience creating complex reports, queries, or custom data fields within a CRM Strong problem-solving and self-initiating mindset High attention to detail and follow-through Service-oriented and responsive to staff needs Ability to manage multiple priorities and projects Systems thinker who can see both immediate needs and long-term improvements Mission Alignment : Strong alignment with the mission and values of Transform Minnesota and its three Affiliate Ministries – Arrive Ministries, Damascus Way Reentry Center, and New Life Family Services. Team Player: Ability to work in a collegial environment; strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times About Transform Minnesota and this Role Transform Minnesota is a regional network of evangelical churches from many denominations. This role is part of Transform Minnesota’s administrative department and is primarily focused on supporting development functions of our three affiliate ministries: Arrive Ministries, Damascus Way Reentry Center, and New Life Family Services. Transform Minnesota founded these three compassion and mercy ministries which are part of our mission to see our neighbor’s lives transformed by the Gospel of Jesus, and to contribute to human flourishing in every community where we minister. #J-18808-Ljbffr