Systems Support Specialist

Systems Support Specialist

Recruitment/Posting Title - Systems Support Specialist

Job Category - URA-AFT Administrative

Department - Planning Development & Design

Overview - The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary - Rutgers, The State University of New Jersey, is seeking a Systems Support Specialist for the Division of Institutional Planning & Operations (IP&O). Under the direction of the Manager, Space Management, this position is responsible for technical and specialized data management tasks associated with archiving, digitizing, and coding all University computer–aided design (CAD) drawings, bid documents, and as-built drawings in record management software. This position will also provide support to expand the use of Archibus space management software.

Among the key duties of this position are the following:

The Office of Space Management within IP&O's Department of Planning, Development, and Design is responsible for documentation and management of all data associated with over 30 million gross square feet of owned and leased space on and off Rutgers University campuses, and the Office ensures that university space allocations are documented to accurately reflect uses associated with the University's academic, research, and clinical missions.

The Systems Support Specialist position is responsible for a variety of tasks including collecting, reviewing, analyzing, and loading capital and non-capital projects' bid documents, as-built drawings, and CAD files to projects and drawings record management software. All files will need to be coded for archiving and retrieval. This position will also provide backend data support and maintenance of Archibus software.

FLSA - Exempt

Grade - 05

Salary Details

Minimum Salary - 68278.480

Mid Range Salary - 84393.980

Maximum Salary - 100509.480

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement

Union Description - URA-AFT Administrative

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Bachelor's degree or an equivalent combination of education and/or experience. A minimum of two years relevant experience, preferably working with AutoCAD and Revit.

Certifications/Licenses - Valid drivers license required.

Required Knowledge, Skills, and Abilities - Experience with CAD support and incident resolution, as well as site measurement and documentation. Must be computer literate and have good written and oral communication skills. Ability to interpret a variety of instructions furnished in written, oral, or diagram form. Candidate must be able to work independently, as well as part of a team.

Preferred Qualifications - Experience with document scanning and large-scale plotters is preferred.

Equipment Utilized - Proficiency in standard office equipment and Microsoft Office platform and AutoCAD required. Proficiency in the use of large scale document scanners and plotters is preferred. Proficiency using eQuorum or similar archiving software is preferred.

Physical Demands and Work Environment - Duties of this position will be undertaken in a standard office environment as well as in the field. The position may require travel to various campuses and off-site locations and lifting of full sets of building drawings.

Special Conditions - Safe Driving Record

Posting Details

Posting Number - 26ST0791

Posting Open Date - 04/24/2026

Special Instructions to Applicants

Regional Campus - Rutgers University-New Brunswick

Home Location Campus - Off Campus

City - Piscataway

State - NJ

Location Details - 33 Knightsbridge Rd.

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: