Marketing Operations Coordinator

Description

Westwood Professional Services

The Marketing Operations Coordinator provides administrative, marketing, and organizational support to Westwood's Brand & Marketing team, helping enhance the consistency and alignment of Westwood's brand image, messaging, and communications across the organization. Reporting to the Director, Marketing, this role supports a wide range of marketing operations, branded collateral, and internal/external communications initiatives, applying strong attention to detail, organization, and creative talent to keep projects moving forward. This is a strong opportunity for a highly motivated, detail-oriented professional to grow within a fast-paced, collaborative marketing team.

Marketing Support

• Owns and manages the company-wide digital asset management system (OpenAsset), including organization, tagging, uploads, and standards.
• Supports the organization, maintenance, and data integrity of other marketing platforms (HubSpot, Semrush, Profound, and related applications).
• Helps research and implement AI tools and emerging technologies that improve teamwork.
• Provides basic SEO and keyword research to support website, content, and social media optimization.
• Coordinates and submits national and local award submittals.
• Pitches in on team initiatives and projects as priorities evolve.

Branded Collateral Production

• Coordinates revision requests and maintains a collateral library of current, approved versions that are organized, accessible, and clearly communicated.
• Rebrands Word documents and PowerPoints to align with brand standards.
• Resizes and optimizes graphics using brand-approved templates for web, video, social, and print.
• Supports coordination of portrait, project, and culture photography.

Internal/External Marketing & Communications Support

• Coordinates branded event materials from start to finish, including booth graphics, handouts, promotional items, and social campaigns.
• Manages promotional item requests and related communications in alignment with brand standards.
• Maintains the trade show calendar and keeps the team on track with pre-show checklists, deadlines, and deliverables.
• Assists with team billing and invoicing for vendor payments, bank/credit card statements, and other needs.
• Assists with website updates, social media posting, intranet posts, and other communications as needed.

Requirements

Required Qualifications

• 1–3 years in marketing, graphic production, project coordination, or a related role, or a degree in marketing, communications, business, or a related field.
• Working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator), Canva, and Microsoft Office.
• Strong organizational skills and the ability to juggle multiple priorities and deadlines accurately.
• Comfortable learning new platforms and figuring out how systems, processes, and data fit together.
• Clear written and verbal communication across teams and levels.

Preferred Qualifications

• Experience administering a digital asset management platform, CRM, or CMS.
• Familiarity with SEO, keyword research, or website analytics (GA4, Data Studio).
• Interest in AI-enabled marketing tools and emerging technology.

About Westwood Professional Services, Inc. (Westwood):

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world:

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.