Executive Assistant

Job Description

Job Description

Executive Assistant to the Pastor Full-Time | Monday–Friday | Direct Hire Rita Staffing is seeking an experienced, highly organized Executive Assistant to support the Pastor of an established church. This is a unique opportunity for a proactive professional who thrives on anticipating needs, managing priorities, and providing exceptional executive-level support. We're looking for someone who doesn't wait to be told what to do, takes ownership of responsibilities, follows through on every detail, and understands the importance of discretion, professionalism, and building relationships. This is much more than a traditional administrative role. You'll serve as a trusted partner to the Pastor, helping manage his schedule, coordinate church activities, and ensure important commitments are handled efficiently and thoughtfully. Key Responsibilities Manage and prioritize the Pastor's calendar, appointments, meetings, and commitments.

Anticipate needs, track deadlines, and ensure timely follow-through without constant direction.

Serve as a trusted point of contact, communicating professionally with church staff, members, and community partners.

Prepare, proofread, and manage correspondence, announcements, and other communications.

Coordinate with church leadership and staff to keep the Pastor informed of important activities and congregational needs.

Research information, evaluate options, and provide thoughtful recommendations.

Plan and coordinate meetings, special events, receptions, and church functions, including hospitality arrangements.

Assist with logistics for weddings, funerals, and other special occasions.

Coordinate administrative details, including payments, charitable contributions, and recurring obligations.

Maintain confidential information with the highest level of professionalism and discretion.

What We're Looking For Previous experience as an Executive Assistant, senior administrative professional, or in a similar high-level support role.

Exceptional organizational, calendar management, and time management skills.

A true self-starter who takes initiative, anticipates needs, and works independently.

Excellent written and verbal communication skills, including strong proofreading abilities.

Outstanding attention to detail and a proven ability to follow through.

Strong judgment, emotional intelligence, and the ability to handle sensitive situations with care.

Experience coordinating events, meetings, and hospitality arrangements.

Proficiency with Microsoft Office, calendar applications, and online research tools.

A warm, professional personality with the confidence to interact with individuals at all levels.

Respect for and alignment with the church's mission and values.

Church administration or ministry experience is a plus, but strong executive support experience is equally valuable. Schedule Full-time, Monday through Friday, with flexibility to assist with occasional evening or weekend church events, funerals, and special functions.