Construction Admin Assistant

Construction Admin Assistant

This is a remote position. Job Overview We're looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly. You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.

Key Responsibilities:

• Maintain accurate project records and perform data entry
• Set up and manage jobs within internal systems
• Process invoices, purchase orders, supplier documents, and project costs
• Prepare proposals, work orders, variations, and project documentation
• Manage warranties, permits, compliance documents, and site paperwork
• Coordinate calendars, meetings, emails, and project schedules
• Liaise with suppliers, contractors, clients, and internal teams
• Monitor project timelines and follow up on outstanding tasks
• Prepare reports, spreadsheets, and project updates
• Assist with document control, filing, and maintaining standard operating procedures (SOPs)
• Draft professional emails, letters, and other business documents
• Create social media content and assist with AI workflow development
• Provide general administrative support to the construction and operations teams

Requirements:

• Minimum of 3 years of experience in Administration or Construction Administration
• Experience working with Australian or New Zealand clients in the construction industry (preferred)
• Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
• A degree qualification (preferred)
• Experience using CRM and construction management software
• Familiarity with AI tools and workflow automation (preferred)
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organisational, time management, and multitasking abilities
• High attention to detail and accuracy
• A proactive attitude with the ability to work independently
• Strong customer service and stakeholder management skills
• A positive attitude and willingness to learn and grow

Work Environment & Expectations:

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible).
• Use of time tracking software during work hours.
• Active participation in team and client calls with your camera ON.
• Consistent availability and responsiveness throughout your shift.
• Treating this as a long-term, full-time job—not a side gig or freelance task.

Payroll is processed bi-monthly. We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity.

Benefits:

• Monthly Salary: PHP 45,000
• Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
• You will be paid extra for overtime and Philippines public holidays
• Probation: 6 months, and after Probation 10 days of annual leave credits
• 5 days of sick leave
• HMO offered after 6-month probation
• 13th Month Pay after 30 days
• Annual Salary Review
• Laptop provided after 30 days
• Permanent work-from-home role. You will have to use your own internet.
• SHIFT: 5 AM to 2 PM Philippine time, Monday to Friday