Proposal Coordinator

Proposal Coordinator

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career you'll help build what matters to enable future generations to thrive. At Aecon, you can count on: Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus today and always. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully. We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity? Reporting to the Senior Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects across the US Civil construction market. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the proposals team, the Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. This position will be based in our Kent, Washington office.

What You'll Do Here: Review and develop a detailed understanding of client proposal/bid requirements; Develop proposal calendars and develop proposal responsibility, project and key individual selection matrices; Create templates for proposals, resumes and project sheets; Prepare, edit and format proposal/bid sections, resumes and project sheets; Track and ensure timely proposal/bid deliverables required from internal and external partners; Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors; Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content; Gather and coordinate flow of information from subject matter experts to be used in the proposal; Ensure that all content supplied by the team is compliant with the proposal requirements; Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries); Organize and schedule team meetings, prepare meeting agendas and take meeting minutes; Print, package and deliver final proposal/bid submissions or submit electronically as required; Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.); Manage CRM system in conjunction with the business development team and Proposal Manager; Data entry to maintain accuracy of pursuit reports and scheduling; Work with graphic designers to develop JV logos, binder and tab designs etc. and present to the consortium; Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals; Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the pre-construction team; Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging; Some travel may be required.

What You Bring to the Team: Strong communication and writing skills University-level degree in English studies or background in journalism, communications, marketing, business or related field Ability to work in deadline-driven environment with high level of accuracy High degree of organizational skills Advanced skills in Microsoft Word, Excel and PowerPoint Advanced skills in Adobe InDesign, Photoshop and Illustrator SharePoint administration experience an asset Marketing and design experience an asset Technical background with a discipline focus in civil, structural, related technical discipline or construction experience will be considered Please note that a minimum of three writing samples from your past work will be required during the initial interview stages.

Pay and Benefits: Pay Range: $80,000 - $105,000 per year Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. Health Insurance Benefits (comprehensive Plan- Dental/Medical/Vision) 401K (comprehensive match plan) Vacation - Paid Time Off Health and Wellness Home Benefit (wellness subsidy for fitness/health) Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses) This role is eligible to participate in Aecon's discretionary Short Term Incentive Plan (STIP) Green Home Energy Benefit (a subsidy that can be used for approved green home energy expenses) Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.