Coordinator, Facilities Business

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01 Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: Values intellectual curiosity and innovative teaching Is attracted by the college's mission to promote equitable access to educational opportunities Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities. Focused on student academic achievement and postgraduate outcomes Welcomes difference and models respectful interaction with others Engages with the community both within and outside of ACC Coordinator, Facilities Business Job Description Summary The Coordinator, Facilities Business supports Facilities Maintenance and Operations in the procurement processes, the planning, preparing and monitoring the budget and financial reports that may include forecasting, analysis, trends, and results. Supervision Received and Exercised Operates under the direct supervision of the department manager or designated supervisor. While the role does not typically include formal supervisory responsibilities, the Coordinator may oversee limited hourly staff, including interns and temporary employees, and coordinate schedules. They may provide guidance to junior staff or new hires as part of onboarding and training processes. The position is expected to work independently on routine tasks while seeking direction for more complex assignments. Competency Expectations Coordinate activities within programmatic area and/or department. Create, maintain, and execute detailed plans for small to medium sized activities, initiatives, and/or projects. Coordinate college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinates schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes. Supports essential operational coordination for department. May be expected to train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws. Description Of Duties And Tasks Monitor, review, and evaluate department budgets and performance measures. Generate periodic reports to analyze budget and financial operations. Assist departments with interdepartmental budget amendments. Coordinates purchase order request, tracking and processing for Facilities Maintenance and Operations departments. Assists with updating budgets for Facilities Maintenance and Operations; reviews, tracks and verifies funding availability. Tracks purchases and follows up with internal ACC departments as needed; maintains vendor contacts and relationships. Monitors workflow and funding of projects to ensure timely processing. Develops and maintains departmental financial and project spreadsheets; makes reports to Facilities Maintenance and Operations as needed. Tracks and monitors contractor and vendor service agreement and procurement contracts for the departments. Works on special projects as assigned. Serves as liaison between Facilities Maintenance and Operations and Business Services, adhering to ACC Purchasing guidelines. Job Requirements Understand and apply administrative procedures, principles, and practices. Utilize organizing and planning practices. Operate learning management systems and web learning tools. Plan and manage events efficiently. Apply supervisory principles, practices, and methods. Understand the services and functions of educational institutions. Supplemental Knowledge Knowledge of budgeting and performance measurement reporting. Procurement processes and procedures. Budget analysis and tracking. Functions and projects of Facilities Maintenance and Operations. Skills Effectively using interpersonal and communications skills, including tact and diplomacy with constituencies. Effectively using organizational, managerial and event planning skills with attention to detail and follow-through. Maintain confidentiality of work-related information and materials. Resolve scheduling and/or resource deployment issues and conflicts. Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations. Demonstrate initiative and determination to provide valuable and timely services . Exhibit exceptional phone, email, written and oral communication, customer service and organizational skills. Demonstrate effective communication and professional engagement with students and employees from a wide range of backgrounds. Possess supervisory, coaching and interpersonal skills as well as the ability to think independently and proactively solve problems. Intermediate/advanced proficiency using standard office software applications. Supplemental Skills Skill in identifying errors and taking and/or recommending appropriate corrective actions for resolution. Ability to work accurately with numerical details in high-volume. Skill in managing multiple competing assignments, prioritizing tasks and meeting deadlines while producing high quality work. Skills in written and oral communication, time-management, planning / coordination, and attention to detail. Ability to develop and maintain on-going productive and cooperative professional relationships with internal and external stakeholders, including being able to tailor communication to a wide variety of audiences to achieve desired results. Ability to exercise sound judgment and discretion, think critically, and take initiative. Ability to maintain confidential and sensitive information and follow College protocols. Advanced proficiency in business applications, such as Microsoft Office Suite, particularly Excel. Use automated financial systems. Minimum Qualifications Bachelor's degree. Four (4) years of related work experience or an Associate’s degree plus two (2) years of related work experience may be substituted for the required education (plus the required experience noted below). Preferred Education Bachelor's degree or higher in Business, Public Administration, Higher Education or related degree. Experience One (1) year of related experience. Preferred Experience Experience with financial analysis, forecasting, or budgeting. Experience with Workday or other enterprise resource planning software preferred, but not required. Physical Demands Standard office environment. Work Environment This position falls under ACC's Remote/In-Person framework. Salary Range (PG 6) $57,802 - $72,251 Number Of Openings 1 Job Posting Close Date August 11, 2026 Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit . You may obtain a hard copy by contacting the Clery Compliance Officer ( View email address on click.appcast.io ). For an overview, see ACC's Clery Act website. Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job. #J-18808-Ljbffr Austin Community College