Purchasing Specialist

Job Description

Job Description

1. Procurement and Sourcing  Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.  Obtain and analyze quotes, bids, and proposals from multiple suppliers.  Place purchase orders for materials, rentals, consumables, printing documents, advertising items, and more for both jobs and departments.  Respond to daily requests for quotes for current jobs and needs.

2. Vendor Management  Monitor supplier performance and resolve any issues related to delivery, quality, or service.

3. Inventory and Cost Control  Manage cost transfers when invoices have not been posted or paid.  Identify cost-saving opportunities and implement strategies to achieve procurement goals.

4. Problem Solving and Compliance  Address and resolve material discrepancies and deliveries on purchase orders. Submit non compliances to Purchasing for vendor resolution.  Solve invoice issues related to price discrepancies.  Arrange shipments.

5. Project and Equipment Management  Coordinate equipment call-o s for rentals at the end of projects.  Support project start-ups by ensuring all required materials and services are in place.

6. Compliance and Documentation  Ensure all purchasing activities comply with company policies, procedures, and regulatory requirements.  Maintain accurate and up-to-date purchasing records, including purchase orders, invoices, and supplier agreements.  Assist in audits and reporting related to procurement processes.

7. Cross-Functional Collaboration  Work closely with project managers, operations, and finance to align purchasing with project timelines and budgets.  Address and resolve discrepancies between purchase orders, deliveries, and invoices.