Program Assistant

Position Summary:

The Program Assistant assists the Program Coordinator with referral tracking and client enrollment, and is also responsible for providing administrative support to the clinical team.


Responsibilities:

• Assists with the organization of client documents in regards to referrals, intakes, and enrollments
• Maintains all files as needed
• Oversees maintenance of office equipment and applicable service contracts
• Responsible for ordering and organizing office supplies
• Coordinate all check requisitions for account payable
• Maintain Access database of incoming and outgoing client list
• Proofread, type and maintain program reports
• And any other duties assigned by the Program Coordinator

Position requires a H.S. Diploma or equivalent and related clerical/secretarial experience. Word-processing and spreadsheet development skills needed. Needs ability to establish workload priorities and balance diverse projects. Must have exceptional communication skills both orally and in writing with individuals and groups regarding complex and sensitive issues or regulations. In addition, the Program Assistant shall perform any duties as required to meet the needs of the program and the clients we serve. The agency reserves the right to review and change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.