Secretarial Manager / Legal Office Manager

Secretarial Manager / Legal Office Manager
Location: Chicago, IL (Hybrid - 3 days onsite; Wednesday required)
Schedule: Monday-Friday, 9:00am-5:00pm
Employment Type: Full-time, Direct Hire
Salary: starting at $90,000; will DOE

About the Role
A well-established intellectual property law firm is seeking a Secretarial Manager to oversee a team of 13 highly tenured legal secretaries.
This is an ideal opportunity for a confident manager who thrives in a fast-paced legal setting and can work effectively with senior leadership.

Key Responsibilities

• Manage a team of 13 legal secretaries, providing guidance, performance support, and workflow oversight.
• Partner closely with executive leadership to maintain operational excellence.
• Ensure consistency, accountability, and adherence to firm standards.
• Support secretarial staff with day-to-day needs and coaching, including addressing resistance to change when necessary.
• Assist in developing and improving office processes.

Required Qualifications

• 5+ years of relevant experience , including management of legal secretaries or legal assistants .
• Intellectual Property (IP) and USPTO experience required (1-2 years acceptable).
• Strong MS Office skills.
• Experience with IP management or billing tools (helpful but not required).
• Degree preferred but not required with significant experience.

Why This Opportunity Stands Out

• Highly respected IP law firm with national recognition.
• Diverse client base including corporations, startups, and research institutions.
• Employee-focused culture with strong support systems.
• Excellent benefits , including:
  • Profit-sharing 401(k) contributions annually
  • Annual performance bonuses
  • Merit increases every January
  • 20 days of PTO to start
  • Firm-paid medical leave
• Stable team of long-tenured legal secretaries.

Ideal Start Date
ASAP - to support a smooth transition with the current outgoing coordinator.

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