Office Manager

Job Title: Office Manager Job Location: Thornton, CO 80229 Salary Range: $40,000 – $50,000 per year. Job Summary The School Office Manager oversees general administrative functions and activities, with specialized responsibilities in student enrollment, record‑keeping, family engagement, and business operations. The role serves as a liaison between students, parents, staff, NAS Non‑Profit, school district authorizer, and community stakeholders while ensuring efficient day‑to‑day operations. Supervisory Responsibilities Manages Office Assistant Business Operations Submit vendor invoices to the NAS Non‑Profit Business Manager for payment Report new hires and terminations in district system Request new hire credentials creation and termination of email and system accounts On‑site I‑9 verification, onboarding for new employees in district system P‑Card reconciliation Attendance Monitors teacher attendance submission Tracks attendance of all students for accuracy and data trends Provides reports to Attendance Coordinator and Principal of student attendance and trends Contacts parents/guardians about student attendance Ensures all attendance data in schook database is accurate Student Enrollment and Records Management Manages student registration process and prepares enrollment communications Mants accurate and confidential student records, including attendance, health and emergency information Processes student transfers and maintains current student database information Orient new families and students to the school community Updates cumulative record files and ensures data accuracy Completes October count reporting as required by the school’s authorizer Family Engagement and Outreach Coordinates family events as needed Coordinates and assists in active marketing of the school to attract and retain students to achieve enrollment goals Works with family engagement team to implement strategies to increase family participation Assists in the creation and distribution of communications to families through various channels Assists in the planning and execution of community outreach programs Works with the Principal to maintain regular communication with parents regarding school activities and policies Food Service Operations Acts as backup in food service department as needed Health Office Serves as health aide backup when school nurse not available Delegated by school nurse to administer appropriate student medications Delegated by school nurse to log and track medications given to students Attends required medical delegation trainings as mandatory General Administrative Duties Manages front desk operations, greets and directs guests Manages Raptor system providing visitor badges to tall guests Manages substitute scheduling as needed, ensuring all materials and technology are ready and available Performs or facilitates maintenance of office equipment Provides clerical support to Principal and staff as needed Maintains inventory of supplies and places orders as needed Implements efficient filing systems to maintain all required records Answers phone lines directing calls as appropriate Sorts and distributes mail, processes approval of invoices Prepares and processes documents and correspondence Submits technology requests to proper vendor Catering orders and event facilitation Other duties as assigned Required Skills and Abilities Bilingual skills English/Spanish mandatory Ability to type accurately at least 60 wpm Extensive knowledge of office management procedures Excellent written and verbal communication skills Excellent interpersonal and customer service skills with emphasis on de‑escalation and conflict resolution Excellent time management with mandatory proof of meeting deadlines Proficient with Microsoft Office suite, Google Suite, Infinite Campus Knowledge of student record keeping systems Experience with food safety protocols Qualifications Bilingual English/Spanish mandatory High school diploma or equivalent mandatory Associate's degree in office administration or related field preferred Must have at least three years of administrative and clerical experience mandatory Experience in a Charter School education setting strongly preferred Benefits Employer‑Paid Single Coverage: Medical, Dental, Vision STD, LTD, Life Insurance, Employee Assistance Plan – worth $10,054 annually Colorado PERA/PERA 401K Mandatory voluntary benefits: Medical Flex Spending, Dependent Care Spending #J-18808-Ljbffr The New America School