Administrative Assistant to Director of Education

The Administrative Assistant supports the Director of Education in the daily operation of the academic department. This Jobot Job is hosted by: Stephen Williams Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $22 - $26 per hour A bit about us: We are a student-focused postsecondary education organization committed to delivering career-oriented programs in a structured, supportive, and compliance-conscious learning environment. Our academic department works closely with faculty, students, external training providers, and campus leadership to keep courses, labs, learning resources, and academic operations running smoothly. Why join us? Direct partnership with the Director of Education and visibility into academic operations Broad, varied work across executive support, faculty coordination, LMS content, curriculum, and compliance Opportunity to build valuable experience in postsecondary education and regulated academic administration Modern workplace that values technology, Microsoft Office, and practical AI-assisted workflows Full-time, on-campus role with a posted pay range of $22-$26 per hour Benefits after successful completion of the 90-day probationary period, including medical, dental, vision, life insurance, and an IRA retirement plan Job Details Title: Administrative Assistant to Director of Education Work arrangement: Full time, on campus, in person; exact campus location not provided in the job order Compensation: $22-$26 per hour Reports to: Director of Education Position Summary The Administrative Assistant supports the Director of Education in the daily operation of the academic department. The role manages calendars and communications, prepares meetings, coordinates faculty and specialized course schedules, maintains learning-management content, tracks curriculum activity, and helps organize compliance and accreditation documentation. The ideal candidate is organized, responsive, detail-oriented, and comfortable using modern technology, including AI-assisted tools. Key Responsibilities Executive Support Manage the Director of Education calendar, appointments, and events Draft, review, and send communications as requested Prepare meetings, documents, and logistics Screen calls, relay messages, and help prioritize email Faculty & Course Coordination Support faculty scheduling, onboarding logistics, and routine questions Coordinate CPR/BLS and venipuncture course schedules, approvals, communications, and provider logistics Coordinate MRI and Nuclear Medicine lab schedules, approvals, communications, and provider logistics LMS & Curriculum Support Maintain the LMS institution page, announcements, permissions, content, and basic troubleshooting under supervision Track curriculum updates and organize related documentation Maintain Blackboard Learning Resource Center materials Compliance & Administration Support policy research aligned with state and federal requirements Assist with audits, annual reports, accreditation documentation, and academic records Coordinate travel and reimbursement documentation Support projects assigned through academic and executive leadership Qualifications Excellent written and verbal communication LMS management experience required; Blackboard Ultra strongly preferred Experience applying AI tools for research or workflow support, including familiarity with AI agents Strong organization, time management, multitasking, and attention to detail Proficiency with Microsoft Office and common administrative systems Strong interpersonal skills and sound judgment Bachelor of Science in Education preferred Interested in hearing more? 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