Development Coordinator

Job Description

Job Description

Benefits:

• Free food & snacks
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources
• 401(k)
• Competitive salary
• Dental insurance

POSITION SUMMARY:  
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Development Assistant is a full-time position that will provide administrative, fundraising and research support to advance the organization’s philanthropic goals. 

 
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

ESSENTIAL FUNCTIONS:  

Development & Donor Relations  

 

• Maintain accurate donor records within the donor database/CRM.  
• Process gifts, pledges, and acknowledgments in a timely manner.  
• Generate reports, mailing lists, and donor information as requested.  
• Assist with donor stewardship activities, including thank-you letters and recognition efforts.  
• Support annual campaigns, capital campaigns, grant activities, and fundraising initiatives.  
• Coordinate donor communications and fundraising appeals. 
• Conduct prospect research to identify, evaluate, and qualify individual, corporate, and foundation giving prospects. 
• Prepare prospect profiles, briefing materials, and research summaries for development staff, executive leadership, and volunteer solicitors. 
• Assist in maintaining an active donor pipeline by tracking cultivation, solicitation, and stewardship activities within the CRM. 
• Research corporate sponsorship opportunities and community partnership prospects to support fundraising events and annual campaigns.  

Event Planning & Management  

 

• Support the planning and execution of fundraising events, donor receptions, recognition programs, and community engagement activities.  
• Assist with event timelines, logistics, and vendor relationships.  
• Manage event registrations, RSVPs, seating arrangements, and attendee communications.  
• Assist with sponsorship fulfillment and recognition opportunities.  
• Coordinate volunteers and event committees as assigned.  

Administrative Support  

 

• Prepare agendas, meeting materials, and minutes for development committees and volunteer groups.  
• Maintain departmental files and records.  
• Answer inquiries from donors, sponsors, volunteers, and community partners.  
• Assist with purchasing and invoice processing related to development activities.  
• Manage the calendar of the Chief Development Officer. 

QUALIFICATIONS:  

• Experience in fundraising, event planning, nonprofit administration customer service or related field 
• Experience with fundraising software, donor databases or CRM systems preferred 
• Proficiency in Microsoft Office Suite, particularly Excel, Word, 
• Experience working closely with volunteers and in staffing volunteer committees/events. 
• Excellent writing, organizational, and communication skills. 
• Understanding of and enthusiasm for the mission of the YMCA 
• Experience in researching, planning, organizing, and managing events 
• Ability to work independently and as part of a team under  tight deadlines. 
• Understanding of South Coast region, other regions, and national markets. 

WORK ENVIRONMENT & PHYSICAL DEMANDS:  

 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. 
• The employee frequently is required to sit and reach and must be able to move around the work environment.  
• The employee must occasionally lift and/or move up to 10 pounds.   
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. 
• The noise level in the work environment is usually moderate.  
• This position requires intense concentration, attention to detail, 

Flexible work from home options available.