Admission Counselor

Position Overview This admission counselor role promotes and represents the university to prospective students and families and assists them throughout their college search and enrollment process. As a member of the Visit Experience team, this position reports to the Associate Director of Admission for Campus Visits & Events and is responsible for all aspects of recruiting prospective first year (and transfer) students. This position will support multiple recruitment projects and programs and use a strategic approach to territory management with the guidance of the admission senior team. Additionally, responsibilities will include aspects of campus visit and event planning and execution, as well as being intricately involved in all Visit Experience team meetings and planning. This role serves in a primarily on-campus capacity during the regular work week with flexibility based on required travel and approved work from home options that may include one to two days a week depending on season/workload. Responsibilities Recruitment Territory Strategically manage an assigned territory involving approximately 6-12 weeks of travel such as high school visits, college fair attendance, student and parent panel participation, interviews, case studies, and prospective or admitted student receptions. Travel responsibilities will be spread throughout the fall and spring semesters, with some weekend travel and/or campus-based responsibilities required (campus visits and events). Cultivate relationships with students and parents, school/college counselors, independent counselors, and community-based organizations in recruitment territory. Review and holistically evaluate approximately 400-1000 applications for assigned territory. Plan and execute data-driven travel based on demographic analyses, market research, and other admission data to high schools and college fairs in assigned territory; 25-100+ high school visits, 5-25+ college fairs, 10-40+ days of travel, including overnight travel. Counsel and guide students and parents on the admission and financial aid process to support enrollment via phone, text, interview, campus visit programs, etc. Coordinate or help facilitate off-campus events and meetings for prospective/admitted students (including virtual). Campus Visits & Events As an integral member of the Visit Experience Team, attend all Visit Team meetings. Help the team plan, coordinate, and execute high-level campus visits and events for prospective and admitted students. Lead team member on the coordination and execution of Group Visit requests submitted through the Office of Admission. Regularly present and facilitate in-person and virtual Information Sessions and serve as Counselor of the Day (COD) 2-4 times per month. Other Responsibilities Serve as primary or secondary liaison to other academic or student support offices. Serve on an appointed admission application review committee. Review and make recommendations on applications for supplemental scholarship opportunities. Interview students for select scholarships (Butler Blue Scholars Day). Attend meetings, educational conferences, and training workshops. Serve as member of regional professional association and attend professional development conferences / opportunities when available. Required Qualifications Bachelor’s degree Excellent communication skills, including being comfortable presenting to both small and large group audiences. Excellent organizational skills – detail oriented. Strong teamwork skills for providing solutions. Flexibility and adaptability to a changing environment. Willingness and ability to work extra hours and/or weekends when needed. Valid US driver’s license. Preferred Qualifications 1-2 years of college admission or enrollment management experience preferred, OR other professional experience in working with college bound students. Event management or involvement with campus visit planning, and the execution of small to large-scale events. Having a passion for providing excellent customer service (hospitality) in both large-and small-scale settings is desired. Experience in database management (knowledge of Slate or other admission CRM is a plus). Experience working in financial aid or strong knowledge base of the student financial aid process. Experience in selective admission review processes. Experience in multicultural recruitment, international admission, college access, fluency in Spanish and/or other languages. BU Benefits and Perks Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include: Paid Time Off and Holidays: 20 days of paid time off (vacation and PTO days) per Fiscal year 8 Paid Holidays In addition, a paid Winter Break between Christmas Eve and New Year’s Day Paid Parental Leave (after 1 year of full-time employment) Health: Comprehensive medical, dental, and vision plans including disability and life insurance programs Retirement: 10% employer contribution after 1 year of full-time employment Tuition Assistance: Remission of tuition for classes taken at Butler for employees, spouses, and dependent children. Eligibility after 9 months of full-time employment Employees & spouses- undergraduate/graduate degrees Dependents (under age 26)- undergraduate degree Covers tuition only Tuition Exchange Program for Dependents at participating institutions Butler Facilities Access, Discounts and Perks: Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty LinkedIn Learning Courses Free premium subscription to the Calm App Free subscription to the WSJ, The Economist, and NYT Discount at the College Bookstore Discount on select Athletic and Arts/Events Center Performances Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries. Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come. Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category. #J-18808-Ljbffr