Program Coordinator-Athletics

Job Description

Job Description

Located in Jesup, GA

• Assist the Parks/Recreation Director and Athletic Coordinator with the planning, scheduling, and administration of youth and adult athletic programs.
• Coordinate registration activities for leagues, camps, tournaments, clinics, and special events.
• Assist with recruiting, organizing, and communicating with volunteer coaches, officials, and participants.
• Help coordinate practice and game schedules.
• Prepare program rosters, schedules, reports, and related documentation.
• Monitor program activities to ensure compliance with department policies and safety procedures.
• Assist with setup and breakdown of recreational events and tournaments.
• Help maintain recreational facilities, equipment inventories, and supplies.
• Assist in promoting recreation programs through social media, the county website, flyers, and other public communications.

• Serve as the backup for all Parks & Recreation office functions.
• Answer telephones and assist visitors in a courteous and professional manner.
• Process registrations, reservations, and program fees.
• Receive and accurately process payments.
• Maintain participant records and databases.
• Prepare correspondence, reports, purchase requests, and other administrative documents.
• Assist with maintaining department calendars and facility reservations.
• Operate standard office equipment and recreation management software.

• Provide outstanding customer service to participants, parents, coaches, vendors, and the public.
• Respond to questions regarding programs, facilities, schedules, and policies.
• Resolve participant concerns or refer issues to the appropriate supervisor.

• Assist with opening and closing facilities during programs and special events.
• Inspect recreation areas for cleanliness and safety concerns.
• Report maintenance needs to appropriate personnel.
• Assist with special county events and community activities sponsored by the Parks & Recreation Department.

• Maintain confidentiality of department records when appropriate.
• Follow all county policies, procedures, and safety regulations.
• Attend meetings and training as assigned.
• Perform other duties as assigned by the Parks/Recreation Director, Athletic Coordinator, or Parks & Recreation Director.

• High school diploma or GED required.
• Associate's degree in Recreation, Sports Management, Business Administration, or a related field preferred.

• One (1) to three (3) years of experience in recreation, athletics, customer service, office administration, or a related field preferred.
• Experience working with youth athletic programs is desirable.

• Knowledge of recreational programming and athletic league operations.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively with children, parents, coaches, volunteers, and the public.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong customer service skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and other office software.
• Ability to learn recreation management software.
• Ability to work independently and as part of a team.
• Ability to maintain accurate records and prepare reports.

• Ability to sit, stand, walk, bend, stoop, and lift up to 30 pounds.
• Ability to work both indoors and outdoors in varied weather conditions.
• Ability to attend evening and weekend programs, athletic events, and tournaments as required.

• Valid Georgia Driver's License with an acceptable driving record.
• CPR and First Aid Certification preferred or ability to obtain within six (6) months of employment.