Director of Finance & Operations

CLRJ is the leading California-based Latina/e Reproductive Justice organization and is the only statewide organization whose mission focuses specifically on promoting Latinas’/es’ Reproductive Justice. Reproductive Justice is a framework for movement building developed by indigenous women and women of color that simultaneously prioritizes the rights to: 1) not have children, and control one’s fertility accordingly through access to critical reproductive health service, including abortion; 2) have children if one so chooses, and be free of interference in one’s reproductive life by the state or other institutions; 3) parent the children one has in safe and healthy environments; 4) bodily autonomy.

We build Latinas’/es’ power – particularly the most underserved Latinas/es, low-income women of color, and immigrant women – through policy advocacy, community organizing, alliance-building, leadership development and long-term movement building strategies.

Position Overview

The central role of the Director of Finance & Operations (DFO) will be to provide direction, strategy and oversight of CLRJ’s infrastructure, financial and administrative systems. The DFO will report to and work closely with the Executive Director and in collaboration with CLRJ’s staff members and Board of Directors. The DFO will be responsible for managing finance and operations staff, consultants, interns and/or volunteers, as needed. The ideal candidate has experience and is interested in growing their career in nonprofit management; is passionate about ensuring CLRJ’s financial health and sustainability; and promotes the long-term viability of this dynamic, growing reproductive justice organization.

DUTIES AND RESPONSIBILITIES

Finance

• Oversee the implementation of CLRJ’s financial policies and internal processes, and revise or create new policies that meet the organization’s new and evolving needs.
• Work with program staff to develop program and project budgets, and develop CLRJ’s annual organizational operating budget.
• Oversee the progress of CLRJ’s projected revenues and expenses, and conduct mid-year budget reviews as needed.
• Provide the ED and Board of Directors with regular financial forecasting, including an analysis of cash flows, and current and projected funding sources.
• Advise the ED and Board of Directors on spending and saving, especially in making both short term and long term decisions that may result in substantial financial impacts (i.e. hiring new positions, purchasing capital or equipment, or commitment to long term leases etc).
• Manage CLRJ’s schedule of restricted and unrestricted assets in order to inform CLRJ’s balance sheet.
• In coordination with CLRJ’s CPA, develop financial statements and translate financial data in the statements for the ED, Board of Directors and funders, quarterly or as needed.
• Provide direction and oversight for how restricted and grant funds are spent, and work with the Executive Director and the Director of Development for the timely development and submission of financial reports to funders.
• Prepare project budgets and other financial materials for grant proposals or letters of inquiry.
• Serve as the principal liaison with accounting and administrative consultant(s), brokers, and vendors and merchant accounts (i.e. Quickbooks, Stripe, PayPal etc.).
• Coordinate and oversee financial audits or financial reviews, annually, or as needed.
• Oversee internal financial and administrative processes that inform the development of nonprofit federal and state tax; prepare necessary schedules and work with CPA’s to ensure timely submission of IRS 990, California 199 and RRF-1, annually.
• Support program staff in completing quarterly state lobbying reports.
• Support ED in reviewing and processing financial requests and purchases, including payments to vendors and consultants, reimbursements, cash advances, and employee credit card usage.
• Staffing CLRJ’s fundraising events.
• Developing curriculum or materials, and training new staff, interns, or volunteers on CLRJ’s financial policies and procedures, annually or as needed.
• Other duties as assigned.

Human Resources

• Receive regular training on changes to federal, state, and local labor laws, and develop new policies or implement any necessary changes so that the organization is in compliance.
• Ensure that any personnel contracted with the organization is processed under the employee/ consultant classification in keeping with Department of Labor guidelines, and under the correct classification under the Fair Labor Standards Act (FLSA).
• Support the ED and supervisory staff in onboarding of new staff, consultants, interns, and volunteers.
• Collect and file new hire employee documents according to federal and state mandated timelines.
• Manage administrative documents for changes of status for existing staff.
• Oversee that payroll registers, semi-monthly timesheets, quarterly payroll tax filings are processed and submitted on time, and ensure proper documentation retention.
• Coordinate and manage year-end reports and filings for employees (IRS Form W2) and independent contractors (IRS Form 1099).
• Serve as primary liaison with employee insurance broker(s), and secure staff benefit plans including: Workers compensation, health, dental, vision, life, short and long term disability insurance, 403b retirement plans etc.
• Coordinate open enrollment insurance applications for existing employees and new hires, and administer qualifying changes as needed.
• Manage employee leave of absence benefits including disability and parental leave.
• Manage all insurance claims, including worker’s compensation and third party general liability.
• Respond to third party inquiries for employment and wage verification, including California’s EDD, FTB, and various employers or hiring agencies.
• Ensure proper maintenance of confidential personnel files.
• Other duties as assigned.

Operations

• Manage and execute state and local filings required of nonprofit charities (i.e. California SI-100).
• Serve as primary liaison with organizational insurance brokers and administer general liability, employment practices, directors and officers insurance.
• Oversee and coordinate the administrative components of agreements between CLRJ and independent contractors, vendors, and other non-profit organizations (i.e. fee for service agreements).
• Oversee the implementation of CLRJ’s Document Retention and Destruction Policy.
• Evaluate, develop and execute a plan for securing organizational infrastructure needs including office space, equipment and furniture – and ensure that they are adequate, safe, and properly maintained.
• With the support of Finance and Operations staff, purchase or coordinate the repair of shared operating equipment, furniture and technologies.
• With the support of Finance and Operations staff, oversee records and maintenance of equipment and furniture, including technology programs and systems.
• Implement general office maintenance systems and risk management procedures (i.e. employee safety practices, office evacuation etc.).
• Supporting CLRJ’s strategic planning and annual work planning.
• Staffing internal ad hoc committees.
• Other duties as assigned.

SKILLS & QUALIFICATIONS

All CLRJ employees are expected to fully support the organization’s purpose in their work. Any positions or work that runs counter to LGBTQ+ rights or Reproductive Justice – including the right to access abortion and contraception are likely to create a conflict of interest disqualifying an employee from working at CLRJ. All employees regardless of their position are required to support staffing events, public speaking or disseminating information about people’s right to access legal and safe abortion care and contraception, as assigned. It is also required that all employees use messaging that is developed by CLRJ’s Communications Team and that is factual, evidence-based, and free of judgement or discrimination when talking about all Reproductive Justice issues, including LGBTQ+ rights, and the right to access abortion or contraception when working or otherwise representing CLRJ. California Latinas for Reproductive Justice is a values-based organization, employees may not work for (whether paid or unpaid) organizations who advocate for causes contrary to our purpose while employed with us.

• Commitment to CLRJ’s purpose, social justice, diverse Latine communities, sexual and reproductive justice, health and wellness.
• A Bachelor’s degree from an accredited college or university.
• Advanced and/or graduate degree in business administration, accounting, finance, non-profit management preferred or a related field.
• At least five (5) years of experience and knowledge of non-profit management, non-profit accounting, human resources or California labor law, grants management and office management.
• Excellent organizational skills and high attention to detail in both large-scale and micro-activities.
• Exceptional social, written, and verbal communication skills.
• Proficiency in speaking, reading, and writing in English. Proficiency in Spanish is a plus.
• Proven ability to work well in a team and execute work with minimal supervision.
• Motivated self-starter who is able to learn and troubleshoot without heavy supervision.
• Excellent time-management skills with ability to work well under deadlines and high pressure situations; to handle multiple sensitive assignments with attention to detail and in a timely manner as well as flexibility and adaptability to change.
• Demonstrated respect, collegiality, effectiveness and appropriateness when working with a wide range of cultural communities and intergenerational community groups, such as, CLRJ board members, funders, vendors, allied organizations and community members.
• Personal qualities include energy, enthusiasm, motivation, commitment, integrity, humor, optimism, a positive attitude and the ability to motivate and listen to others.
• Strong computer, software and technology skills with proficiency in Quickbooks, Paychex, Microsoft Office Suite, and Google Suite. Proficiency in CiviCRM (Powerbase) a plus.
• Must be able to secure reliable transportation to work sites; a valid Driver’s License and legally required car insurance, and access to personal vehicles to be used to conduct CLRJ business is essential.

LOCATION AND CLASSIFICATION

This is a full-time, exempt position expected to work at least 40 hours per week.

• This position is based in the Greater Los Angeles Area, CA
• Must be available to work extended days in the evenings or weekends, as needed
• Currently, CLRJ employees are working remotely, with monthly in-person staff meetings in Los Angeles, but may at some point be expected to return to the office, upon notice

COMPENSATION AND EMPLOYEE BENEFITS

All CLRJ employees are expected to fully support the organization’s mission in their work. Any positions or work that runs counter to LGBTQ rights or Reproductive Justice – including the right to access abortion and contraception, are likely to create a conflict of interest disqualifying an employee from working at CLRJ. All employees regardless of their position are required to support with staffing events, public speaking or disseminating information about people’s right to access legal and safe abortion care and contraception, as assigned. It is also required that all employees use messaging that is developed by CLRJ’s Communications Team and that it is factual, evidence-based, and free of judgment or discrimination when talking about all Reproductive Justice issues, including LGBTQ rights, and the right to access abortion or contraception when working or otherwise representing CLRJ.

• The annual salary is $80,000 – $85,000, commensurate with experience.
• Excellent benefits package including: Medical, dental, vision, life, long term and short-term disability insurance, 403b retirement account.
• Paid sick/personal time, and 2-4 weeks of paid vacation depending on the years of employment
• Paid holidays; Paid office closure available at the discretion of the Executive Director.
• Paid parental and sabbatical leave, in accordance with CLRJ’s employee guidelines
• Staff wellness and team-building group activities
• Significant opportunities for professional development and growth
• All forms of compensation and benefits provided to employees are pursuant to CLRJ’s Policies and Procedures

To apply, please send a cover letter and resume to View email address on click.appcast.io only.