Marketing Coordinator

Marketing CoordinatorPosition Summary

Our client is seeking a detail-oriented and creative Marketing Coordinator to support business development and marketing initiatives within a fast-paced, growth-focused environment. This role is responsible for coordinating and producing high-quality proposal submissions, presentation materials, award applications, and marketing collateral. The ideal candidate thrives under tight deadlines, excels at managing multiple priorities, and possesses strong writing, design, and project management skills.

Key Responsibilities

• Collaborate with studio leaders and technical teams to plan, coordinate, write, edit, and produce compelling RFP/RFQ responses within strict deadlines.

• Design and develop client-facing presentations for interviews, speaking engagements, and business development opportunities.

• Partner with Marketing Managers to support the development and execution of pursuit and proposal strategies.

• Maintain and update staff resumes, project profiles, and marketing databases to ensure accuracy and consistency.

• Assist with the preparation and submission of industry awards and recognition programs.

• Support Graphic Design Managers with marketing collateral, including brochures, conference materials, trade show displays, signage, and promotional assets.

• Ensure all marketing materials align with company branding standards and quality expectations.

• Manage multiple concurrent projects while maintaining exceptional attention to detail and meeting deadlines.

Required Skills & Qualifications

• 2+ years of experience in marketing, communications, business development, or proposal coordination.

• Prior experience within the Architecture, Engineering, and Construction (AEC) industry is preferred.

• Advanced proficiency with Adobe Creative Suite, particularly InDesign, with experience creating and formatting lengthy, document-intensive proposals.

• Strong proposal writing, technical writing, editing, and proofreading skills.

• Excellent verbal and written communication abilities.

• Proven ability to prioritize competing deadlines and perform effectively in a fast-paced, deadline-driven environment.

• Exceptional attention to detail with a commitment to producing high-quality, error-free deliverables.

• Strong organizational, planning, and project management skills.

• Ability to work independently while also collaborating effectively with cross-functional teams.

• Proactive, adaptable, and solutions-oriented mindset with a strong "can-do" attitude.

Preferred Education

• Bachelor's degree in Marketing, Communications, Journalism, Graphic Design, Business, or a related field.

Job Type & Location

This is a Contract to Hire position based out of Alexandria, VA.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Alexandria,VA.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.