Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations for a healthcare setting in Greenville, South Carolina. This Contract to permanent opportunity is ideal for someone who enjoys working in a fast-paced front office environment, assisting patients and staff while keeping administrative tasks organized and on schedule. The person in this role will provide welcoming front desk support, coordinate referrals and appointments, and help maintain smooth communication across the office.

Responsibilities:
• Welcome visitors and patients, manage the check-in process, and provide attentive front desk support throughout the day.
• Assist Spanish-speaking administrative team members and help facilitate clear communication with clients and office staff.
• Meet with clients to review service-related information, including applicable fees, in a clear and courteous manner.
• Answer inbound calls, respond to routine questions, and direct inquiries to the appropriate department or team member.
• Coordinate calendars, schedule appointments, and help ensure daily office activities remain organized and efficient.
• Process incoming referrals, maintain accurate records, and support timely follow-up on administrative documentation.
• Handle filing, document organization, and other general office duties to keep information accessible and up to date.
• Move between front desk and back-office tasks as needed, providing flexible support across different areas of the office.• Previous experience in administrative support, front desk coordination, or a similar office-based role.
• Ability to communicate effectively with Spanish-speaking staff or clients in a workplace setting.
• Strong administrative assistance skills, including filing, record maintenance, and general office coordination.
• Experience answering inbound calls and providing courteous, service-oriented support.
• Proficiency with scheduling and calendar management in a busy office environment.
• Ability to manage multiple priorities while working in a fast-moving healthcare or home health setting.
• Strong attention to detail and a dependable approach to handling confidential information and documentation.