Events Coordinator

Primary Function

The Workplace Services (WPS) Planner will report to the Manager of Facilities Operations and Services and will work closely with the Workplace Services Events Coordinator. The WPS Planner will review and process reservation requests, manage schedules for event technicians, and communicate with stakeholders to ensure that all event details are understood and communicated with the supporting functions.

Contract: 07/01/26 to 12/31/2026

Duties & Responsibilities

• Monitor the Workplace Services inbox for Events related inquiries and space reservation requests.
• Manage all incoming Cvent tickets and follow up with the requestors if additional information is needed. Submit tickets for support functions (Facilities, Janitorial, etc.) when requested.
• Create daily schedules for the Events technicians.
• Proactively engage with requestor for upcoming events. Includes week-before event contact to determine if there are any changes to the reservation.
• The planner is expected to walk the events space with the requester as needed.

Skills & Qualifications

• Candidates must possess strong critical thinking skills to make informed decisions and develop innovative solutions.
• Extensive experience using Outlook
• Highly developed interpersonal / communication skills. Writing and speaking skills through written proposals, meeting facilitation, and oral presentations are essential.
• Experience cross-collaborating with multiple business units.

Education & Experience

• Minimum 2 years of experience in the event management environment.
• The expectation for this role is to walk the facilities on a regular basis to assess services and overall event set-up.

Customer Service Commitment:

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.