Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations in Galveston, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with employee-facing support in a fast-paced environment. Working closely with the HR Manager, this role will help maintain organized records, assist with onboarding activities, and contribute to smooth payroll and compliance processes.

Responsibilities:
• Maintain personnel files, HR records, and employee data with accuracy and confidentiality to support daily department operations.
• Coordinate onboarding activities for permanent employees, including orientation scheduling and preparation of required employment documentation.
• Collect, review, and reconcile employee timesheets to support timely and accurate payroll processing.
• Provide day-to-day administrative assistance to the HR team through document preparation, data entry, filing, and correspondence support.
• Assist with pre-employment screening processing and related activities to help move candidates through the selection process efficiently.
• Respond to routine employee questions and help direct team members to the appropriate HR resources when needed.
• Support employee relations efforts by helping track issues, organizing documentation, and assisting with follow-up tasks.
• Contribute to workplace safety and environmental compliance initiatives that support regulatory requirements and strengthen company programs.
• Perform additional HR-related and clerical duties as assigned by the HR Manager.
• Use HRIS tools to update employee information and help maintain reliable department reporting and records.• Previous experience in human resources administration or a closely related administrative support role.
• Working knowledge of HRIS platforms and comfort managing employee information in database systems.
• Experience supporting onboarding processes, including orientation coordination and new employee paperwork.
• Familiarity with timesheet review, payroll support tasks, or other employee data reconciliation activities.
• Understanding of employee relations practices and the ability to handle sensitive information with discretion.
• Experience assisting with background checks or other pre-employment screening steps.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills with a thorough and service-oriented approach.