Legal Administrative Assistant

About the job Legal Administrative Assistant (Remote)

We help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their values. Clients deserve better than a process that ends in warfare. Divorce can become a period of remarkable growth and transformation when you focus on the future that you want to create rather than the past. People need to know that they have options when facing a divorce. We help them find a better way.
If youre a collaborator at heart, let us hear from you. We are seeking the perfect match in a superior Legal Administrative Assistant with at least 2 years' prior experience in a family law firm for immediate hire.

Desired Skills and Experience

Qualifications

• Professionalism at all times; positive and friendly attitude
• Reliable, punctual, and consistent attendance
• Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
• Ability to work under the direction of all Firm members and be willing to contribute by performing any task needed to support clients
• Ability to exercise high levels of discretion, confidentiality, sensitivity, and integrity
• Highly organized; Ability to multi-task proficiently
• Collaborative in nature
• Sense of humor to fit in with our highly spirited team

Responsibilities

• This role in our firm is crucial to caring for clients in both a compassionate and efficient manner. Positive, friendly, and professional interpersonal skills are essential requirements for becoming a member of our firm.
• Answer, screen, prioritize, and place telephone calls appropriately; communicate effectively and professionally with clients, vendors, attorneys, paralegals, and court personnel; accurately notate messages and forward messages to appropriate Firm personnel; record messages in the Firms case management software
• Maintain reception area, conference rooms, and kitchen; monitor stock of inventory; maintain cleanliness
• Provide signature hospitality; prepare/order refreshments/lunch for meetings, mediation, and settlement conferences
• Collect, log and disseminate incoming mail; process outgoing mail
• Open and close office daily
• Provide basic clerical support for all Firm members as needed; prepare a wide range of documents, correspondence, pleadings, reports, letters, and forms in both draft and final form in a professional and accurate manner
• Monitor, prioritize, organize, facilitate and follow directions relative to the daily workflow for attorney, paralegal, self
• Maintain case management/tracking database; capture potential new client/client information
• Set up and maintain the integrity of file management systems, including classifying, arranging, retrieving, and storing information in both electronic and hard copy formats; perform file opening procedures; assist with the closing of client files in a thorough manner pursuant to the Firms closing and document destruction policy; perform routine audits of files
• Assist with marketing tasks as needed; maintain firm contact lists; assist with marketing mailings
• Revise attorney dockets weekly post-docket meetings