Legal Administrative Assistant

Legal Administrative AssistantAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation's largest law firms.Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Portland Office.This position offers a flexible, hybrid working arrangement.The PositionWe are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.Key Responsibilities:Provide support and administrative assistance to attorneys and colleaguesCoordinate new matter openings and closings, including conflict checks, engagement letters, and file managementPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authoritiesFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)Communicate with court personnel regarding procedures, rules, and deadlines.Manage incoming mail, notices, and document distribution.Maintain electronic and client files within the document management systemMaintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.Enter attorney time and assist with billing support, client budgets, and billing inquiresPrepare expense reports and assist with travel arrangementsManage vendor invoices, reimbursements and check requests.Assist with client billing inquiries, budgets, appeals and collectionsSupport additional projects operational initiatives as neededQualifications:High school Diploma or equivalent required3+ years of administrative experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWhy Should You Apply?Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefits