Clerk, Accounts Payable

Accounts Payable Support

Reporting to the Accounts Payable Supervisor, this position provides support to the College's overall payment processes. Focus is on vendor file maintenance, vouchering for payments, addressing and routing department inquiries and requests, and providing timely and thorough customer service support.

What You Will Do

• Organizes incoming invoices and statements; receives information and other correspondence, prepares vouchers for payment, including matching invoices and receiving reports promptly, liaises with vendors and College faculty/staff on process status and needed information. Reviews account numbers on invoices for reasonableness and ensures that responsible personnel approve invoices and other document transactions against the given accounts.
• Utilize the Banner system and established procedures to set up and maintain vendor files.
• Provide stellar customer service when answering departmental phone calls and responding to accounts payable email inquiries and requests. Develop proficiency in the use of all accounts payable systems and procedures in use by the College. Assist in training appropriate department personnel in the use of accounts payable systems and procedures,
• Assist with preparing records required to support the accounts payable function for auditing purposes.
• Assist with preparation and reporting 1099s annually, including maintenance of vendor records, collection of W-9 forms, and corresponding with vendors.
• Research questions, issues, and problems identified by vendors, college employees, or others regarding payments, 1099 statements, or other accounts payable-related items.
• Participate in cross-training of other accounts payable functions.
• Perform miscellaneous duties related to accounts payable, which include scanning documents, filing, and maintaining documentation according to the record retention schedule.
• Perform other duties as assigned by the Supervisor, Accounts Payable.

Competencies Knowledge, Skills, and Abilities Ability to read and comprehend written instructions. Ability to communicate effectively in person-to-person situations in addition to engaging in general telephone and email correspondence. Ability to work as a member of a team and independently, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and visitors. Strong organizational and time management skills. Knowledge and skill to operate a personal computer.

Supervisory Responsibilities Individual Contributor Work Environment: Regular work outside of normal business hours is not generally required. Physical Demands: Normal office setting, sitting, walking, standing, typing, lifting and moving files occasionally up to (~35 lbs.) Travel Required: No If travel is required, the candidate must have and maintain a current, valid Texas driver's license and an acceptable driving record

Who You Are

Required Education High School Diploma or equivalent Required Experience One year of comparable professional office experience Preferred Education Associate's Degree in a related field

Additional Information

Expectations Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Will have contact in person, by email, or by phone with staff, students, and the general public. Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities. Regular and punctual attendance is an essential function of each employee. Note: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.

This is a security-sensitive position. Candidates will be subject to a criminal background check.