Administrative Coordinator

Job Description

Job Description

Robert Half is looking for an Administrative Coordinator to provide dependable operational and clerical support for a team in Missoula, Montana. This long-term contract position is HYBRID with 3 days on site! This role is ideal for someone who enjoys keeping office activities organized, preparing clear materials, and handling day-to-day administrative tasks with accuracy and attention to detail.

Responsibilities:

• Manage general office coordination activities to help daily operations run smoothly and efficiently.

• Process and organize scanned personnel file documents, maintaining accurate and accessible records.

• Handle incoming mail distribution and support routine document flow within the office.

• Learn established approval and signature procedures to provide reliable backup administrative support.

• Create and format presentation materials, including recurring biweekly all-staff meeting decks and executive-level PowerPoint presentations.

• Assist with clerical tasks such as preparing letters on company letterhead, arranging outgoing shipments, and generating shipping labels.

• Provide day-to-day administrative support by coordinating schedules, responding to routine requests, and helping maintain organized workflows.

• 2+ years of experience in an administrative support, office coordination, or similar role.

• Strong administrative assistance skills with the ability to manage multiple clerical tasks accurately.

• Proficiency in Microsoft Office, including creating and editing PowerPoint presentations and business documents.

• Ability to work independently, adapt to changing priorities, and learn internal processes quickly.