Administrative Assistant

We are seeking a professional, service-oriented Administrative Assistant who will serve as the welcoming face of our agency while providing administrative, technical, and creative support to our team. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, has strong organizational skills, and brings experience or interest in technology and graphic design. The successful candidate will embody our core values of Integrity, Adaptability, Service Mindedness, and Fanatical Attention to Detail. Responsibilities Client Service & Administrative Support Greet clients and visitors in person and by phone with professionalism, warmth, and compassion. Schedule appointments and assist with gathering client information for Licensed Client Advocates. Process applications, forms, and client documentation through scanning, faxing, and digital systems. Coordinate with insurance carriers to assist in resolving client questions and service needs. Send client communications, appointment reminders, birthday cards, newsletters, and follow-up correspondence. Maintain accurate client records and ensure documentation is completed with a high level of accuracy. Support seminar logistics, educational events, and community outreach initiatives. Assist with office organization, supply inventory, and daily operational needs. Provide additional support during Annual Open Enrollment (October–December), our busiest season. Technology & IT Support Provide basic troubleshooting and support for office technology, including computers, printers, scanners, phones, and software applications. Assist employees with basic technical issues and coordinate with third‑party IT providers when necessary. Support the setup and maintenance of office equipment and workstations. Help maintain digital file organization and technology‑related processes. Learn and assist with agency software platforms, databases, and communication systems. Graphic Design & Marketing Support Help maintain and update marketing materials, flyers, presentations, newsletters, and event materials. Ensure agency branding remains consistent across all client‑facing communications. Team & Community Engagement Contribute to a positive, collaborative, and solutions‑focused team environment. Participate in occasional networking, educational, and community events outside normal business hours. Demonstrate flexibility and adaptability when agency priorities shift. Qualifications Required: Minimum of 2 years of customer service, administrative, or receptionist experience. Strong verbal and written communication skills. Excellent organizational skills and ability to manage multiple priorities. Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to work independently while also contributing to a team environment. Valid Montana Driver's License and proof of auto insurance. Able to pass a background check. Preferred: Experience providing basic technical support or troubleshooting office technology. Graphic design experience or education, including familiarity with Canva, or similar design software. Insurance, healthcare, or financial services experience. Experience working with seniors and individuals with disabilities. Job Type: Full Time, Monday – Friday 9 am-5 pm, close at noon on Fridays, April - August Job ID: 19708 Wage: $18/hour Call A2Z Personnel in Hamilton View phone number on click.appcast.io or Stevensville View phone number on click.appcast.io for information regarding this position or to ask about our benefits, which include health coverage, retirement savings, and personal paid time off. A2Z Personnel is an equal‑opportunity employer and is committed to promoting a diverse workplace. Applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The agency provides reasonable accommodations upon request to individuals with disabilities during all phases of the employment process, including the hiring process. For more information, view the Equal Employment Opportunity Poster and Americans with Disabilities Act Notice or visit: #J-18808-Ljbffr